This is a remote position.

Key Responsibilities

Travel & Accommodation Planning

• Book flights, hotels, and transportation for delegates, speakers, and internal teams across multiple countries
  
• Maintain up-to-date travel trackers and ensure smooth travel itineraries
  
• Coordinate with embassies and agencies for visa documentation when required
  

Venue Booking & Coordination

• Source and negotiate with international 5-star hotel venues and convention centers
  
• Handle event date availability, meeting room layouts, and F&B planning
  
• Coordinate event space logistics and liaise with hotel event teams
  

Vendor Compliance & Legal Support

• Manage basic documentation like NDAs, service agreements, MoUs with hotels, travel partners, and agencies
  
• Work with internal legal/compliance teams to ensure contract accuracy and risk mitigation
  
• Maintain a central repository of contracts and legal records
  

Operational Coordination

• Work closely with design, production, and marketing teams to align logistical requirements
  
• Track budgets, issue purchase orders, and follow up with vendors for timely execution
  
• Support the team in managing onsite logistics virtually and ensure timely vendor delivery

Requirements

Candidate Requirements

• 3+ years experience in event planning, hospitality, or corporate travel coordination
  
• Experience handling global bookings and working with international vendors is preferred
  
• Strong organizational skills with a sharp eye for detail and timelines
  
• Familiarity with contract management or basic legal documents is a bonus
  
• Excellent communication skills in English, both verbal and written
  
• Ability to work remotely and coordinate across time zones

Benefits