Job Summary:

The Document Controller is responsible for managing, organizing, and maintaining project documentation in a systematic and efficient manner. This role ensures that all project documents, including drawings, reports, correspondence, and specifications, are properly filed, updated, and accessible to all stakeholders. The Document Controller plays a vital role in maintaining compliance with industry standards and supporting smooth communication across project teams.

Key Responsibilities:

• Set up and maintain document control systems for managing project documentation (e.g., drawings, RFIs, submittals, contracts).
• Ensure accurate and timely preparation, receipt, and distribution of all controlled documents.
• Maintain electronic and hard copy filing systems in accordance with company and project-specific procedures.
• Track the status of documents, ensuring timely review, approval, and return.
• Assign document numbers, revision numbers, and manage version control.
• Coordinate with engineers, architects, contractors, and other stakeholders for documentation needs.
• Ensure confidentiality and secure handling of sensitive project documentation.
• Conduct periodic audits of document control processes and archives.
• Support project teams by retrieving requested documents efficiently.
• Provide training and guidance on document management systems and procedures.
• Liaise with subcontractors and vendors to ensure they comply with documentation standards.

Qualifications and Skills:

• Proven experience as a Document Controller or similar role in the construction or engineering sector.
• Familiarity with document control standards such as ISO 9001.
• Proficiency in document management software (e.g., Aconex, Procore, SharePoint, or similar).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of construction terminology and project lifecycle is an advantage.

Education and Experience:

• Diploma or degree in Business Administration, Engineering, Construction Management, or a related field.
• 2–5 years of experience in document control, preferably in the construction industry.

Job Type: Full-time

Pay: Up to AED3,000.00 per month

Experience:

• UAE: 2 years (Required)