Academic Coordinator

Job Title: Academic Coordinator

Company Name: Cardiff MED Institute (A project of Cardiff Group)

Location: Cardiff MED, Wahadat Road, Lahore

Job Type: Full Time, On-site

Office Timing: 10 am to 7 pm

Working days: Monday to Saturday

Probation:3 Months (Performance-based extension to full-time role)

Number of Positions: 01

Salary: 30,000 to 35,000 PKR

Reporting to: Academic Manager

Key Responsibilities:

1. Academic Administration

• Coordinate day-to-day academic operations for assigned programs.

• Manage course registration, timetables, class allocations, and faculty scheduling.

• Ensure academic calendars, exam schedules, and teaching plans are implemented accurately.

2. Faculty Coordination

• Serve as a liaison between faculty and administration regarding courses, materials, and student issues.

• Collect lesson plans, course outlines, and teaching schedules.

• Assist in onboarding new faculty and ensuring compliance with institutional academic standards.

3. Student Support & Communication

• Address academic queries from students and guide them regarding program requirements.

• Assist with student orientation, advising processes, and academic records management.

• Monitor student attendance, performance, and progression reports.

4. Quality Assurance & Compliance

• Support accreditation processes and academic audits.

• Maintain accurate documentation of syllabi, assessments, and academic policies.

• Ensure all programs follow institutional and regulatory standards.

5. Coordination of Assessments

• Organise mid-term and final examinations, including invigilation schedules.

• Ensure proper storage, distribution, and collection of exam papers and grading sheets.

• Track assignment submissions and coordinate with faculty for timely grade entry.

6. Reporting & Data Management

• Prepare weekly/monthly academic performance reports.

• Maintain academic records, student data, faculty workload sheets, and evaluation reports.

• Provide administrative support for academic meetings and committees.

Key Skills and Competencies

1. Organisational & Administrative Skills

• Strong ability to manage multiple tasks, timetables, and documents effectively.

• Proficiency in academic administration systems, Excel, and report preparation.

2. Communication & Interpersonal Skills

• Excellent written and verbal communication for interacting with students, staff, and faculty.

• Conflict-resolution abilities and professional stakeholder management.

3. Problem-Solving & Decision-Making

• Ability to address academic issues promptly and propose practical solutions.

• Analytical mindset for managing academic data and identifying gaps.

4. Attention to Detail

• High level of accuracy in maintaining records, scheduling, and reporting.

• Ensures compliance with academic policies and internal standards.

5. Technical & Digital Skills

• Competency in MS Office (Word, Excel, PowerPoint), Learning Management Systems (LMS), and academic software.

• Ability to maintain digital records and support online learning processes.

6. Teamwork & Collaboration

• Ability to work closely with faculty, admin teams, quality assurance, and student services departments.

• Professional attitude and willingness to assist in academic planning and events.

7. Time Management & Prioritisation

• Capable of handling deadlines, semester transitions, exam cycles, and faculty coordination efficiently.

What We Offer:

• Provident Fund for permanent employees

• Performance-based incentives & career growth

• Friendly and collaborative work environment

• Daily lunch facility free of cost for all employees

How to Apply:

Interested candidates meeting the above criteria are encouraged to send their updated resume to with the subject line: “_Academic Coordinator”_.

Cardiff Group is an equal-opportunity employer.

Job Type: Full-time

Pay: Rs30,000.00 - Rs35,000.00 per month

Work Location: In person