Academic Program Manager (Pre-Collegiate Programs)

We are seeking an Academic Program Manager who will report to the Dean of Pre-Collegiate Programs in the Whiting School of Engineering. This position will be primarily responsible for developing and launching a two to three new engineering courses for high school students including a research program in time for summer 2026. Responsibilities will include recruiting, hiring, and training the teaching staff. Additionally, this position will liaise and assist with the existing JHU engineering pre-college programs.

The Academic Program Manager oversees all aspects of day-to-day administration of an academic program; this may include student admission, registration, training and grant administration.

Specific Duties & Responsibilities

• Develop and implement processes, procedures, and systems. May include course scheduling system, student and faculty database, faculty contracts, payroll processing.
• Work closely with program director or department chair in establishing program course schedules, developing marketing materials, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
• Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.
• Develops various program reports (budget and non-budget).
• Oversee and monitor program expenditures. Contributes to program budget development and projections.
• Define and document experiential learning program scope, objectives, activities, milestones, and outcomes based on partner needs, student interest, and resources.
• Create long- and short-term plans for experiential learning opportunities for undergraduate and graduate students that leverage the program
• Coordinate multi-partner engagement in collaborative design and delivery of programming, including internships, workshops, and mentoring, to advance the university’s novel approach to career readiness and life design
• Develop collaborative relationships with the university’s divisions to foster student enthusiasm, spur recruitment, guide program success, and establish a reputation for the assigned area as providing the university’s best experiential offerings.
• Serve as a point of contact for students and student programming staff and affiliates.
• Provide project updates to partners and manage expectations.
• Maintain proactive and feedback channels with executives, colleagues, and internal and external partners.
• Prepare project status reports, risk management assessments, and other program lifecycle reports and documentation.
• Create and communicate routine and periodic updates, such as bulletins, meeting summaries, and presentations for leadership, university divisions, and local government partners.
• Create briefings, presentations, and talking points about experiential learning programs for various audiences.
• Assess client needs, identify the resource best positioned to meet them, and activate internal subject matter experts or external partners.
• Adjust schedules and targets as situations may require ensuring project goals are met.
• Promote cooperation with teams to propose and develop sustainable and innovative solutions.
• Execute special projects, as needed.
Perform other duties, as assigned.

In addition to the duties described above

• Recruit, hire, and train instructors, teaching fellows, and teaching assistants.
• Work closely with content matter experts to develop and implement new courses that meet the Engineering Innovation course criteria
Promote Engineering Innovation programs to high school students and their parents by visiting high school counselors and classrooms, attending college and career fairs, networking with homeschool organizations, participating in engineering trade show events and other similar events.

Minimum Qualifications

• Master's or Ph.D. in education or specific field related to program.

• Five years’ experience in all aspects of academic program administration.
• Will be subject to a pre-employment background check and fingerprinted per policies related to working with minors. All employees participating in Hopkins Pre-College programs must enroll and participate in mandatory online training relevant to working with minors and working at JHU.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Supervisory experience preferred.
Experience working with high school students and their families.

Expected Skills

• Knowledge of the engineering field
• Knowledge of best practices in teaching
• Excellent written and oral communication
• Experience with WordPress
• Canvas or similar LMS
MS Office 365

On call or non-standard work hour requirements

There will be non-regular weekend and evening work hours to support the weekend check-in day of the residential students, to participate in virtual and in-person recruiting events, and to support in-session programming. Summer is the busiest season so vacations should not be scheduled for June or July as the majority of our students are participating in programming during these months.

Classified Title: Academic Program Manager
Role/Level/Range: ACRP/04/ME
Starting Salary Range: $33.12 - $58.10 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F, 30 hrs wkly (January to Mid-August)
FLSA Status: Exempt
Location: Mount Washington Campus
Department name: Pre-Collegiate Programs Students_Casuals
Personnel area: Whiting School of Engineering