Accounting Firm Receptionist

Overview
Join our dynamic accounting firm as a Receptionist and be the welcoming face of our team! This energetic role is essential in creating a positive first impression for clients and visitors while ensuring smooth daily operations. You will manage front desk responsibilities, coordinate appointments, and support administrative functions with enthusiasm and professionalism. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing outstanding customer service, this opportunity is perfect for you! All positions are paid, including internships, emphasizing our commitment to valuing every team member.

Duties

• Greet clients, visitors, and staff warmly, creating a friendly and professional atmosphere at the front desk
• Manage multi-line phone systems efficiently, directing calls to appropriate team members with courtesy and clarity
• Schedule appointments, meetings, and conference rooms using calendar management tools
• Handle incoming and outgoing correspondence, including emails, mailings, and deliveries
• Maintain organized filing systems for client records, invoices, and other essential documents
• Support office management tasks such as data entry, proofreading documents, and updating client information in QuickBooks or other accounting software
• Assist with clerical duties like photocopying, scanning, typing reports, and managing office supplies to ensure a well-organized workspace

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong computer literacy with excellent typing speed and data entry skills
• Exceptional phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Proven office management experience with excellent organizational skills and attention to detail
• Customer service expertise with a friendly demeanor and problem-solving abilities
• Knowledge of accounting processes are a plus but not required; personal assistant or administrative experience is beneficial
• Familiarity with Google Workspace tools (Gmail, Calendar, Drive) and Zoom for seamless collaboration
• Strong time management skills to prioritize tasks efficiently in a busy environment
• Experience in clerical support roles such as filing, proofreading, bookkeeping, or medical/dental reception enhances your fit for this role

Embark on a rewarding career where your organizational talents and positive attitude make a real difference! We value proactive professionals eager to contribute to our firm's success while growing their skills in a supportive environment.

Expected hours: 30.0 per week

Benefits:

• Professional development assistance

Location:

• South Daytona, FL 32119 (Preferred)

Work Location: In person