Accounts, Admin & Procurement- Nashik

Key Responsibilities

1. Procurement

• Purchase goods, services, and labour after proper checking and negotiation.

• Maintain records of all purchases and vendor details.

• Ensure timely procurement as per program needs.

• Keep inventory records of all materials and assets.

2. Accounts

• Collect and verify bills and documents needed for payment.

• Prepare details for making payments on time.

• Solve vendor or staff queries related to payments.

• Maintain records of expenses, assets, and books.

• Prepare simple MIS reports on payments and expenses.

3. Administration

• Take care of office maintenance and cleanliness.

• Keep all office files and records properly.

• Handle vehicle repair, maintenance, and driver duty.

• Manage guest rooms – cleaning, laundry, and meal arrangements.

• Support team in arranging training, meetings, or events.

• Maintain seed bank and help in program activities like plantation or outreach.

• Ensure legal and contract documents are updated and filed properly.

4. Logistics

• Arrange accommodation for staff visiting field/villages (Coordinate with the Vendor).

• Maintain attendance of staff and labour.

• Manage contracts and payments of labour and vendors.

• Keep records of work done and labour attendance.

• Collect and keep Aadhar copies of all labourers.

• Check if labour bank accounts are active by depositing a small test amount.

• Arrange raincoats and refreshments (like lemon juice) for labour.

• Prepare simple reports on payments, labour work, and earnings.

5. Coordination

• Work closely with accounts, admin, and program teams for smooth operations.

• Share regular updates and reports with the program head.

• Support audits and compliance requirements.

Qualifications

• Graduate in Commerce, Business Administration, or a related field.

• 2–3 years of experience in admin, accounts, or procurement (NGO experience preferred).

• Basic knowledge of accounting and MS Office.

• Good communication and coordination skills.

• Organized, reliable, and able to handle field and office work.

Job Types: Full-time, Permanent

Education:

• Bachelor's (Preferred)

Work Location: In person