Accounts Payable Executive

Position Overview

The Accounts Payable Executive is responsible for managing vendor invoices, verifying bills with project teams, ensuring accurate cost booking, and processing timely payments. The role requires strong coordination with procurement, site teams, QS/billing teams, and vendors to maintain proper financial control in a project-based environment.

Key Responsibilities1. Invoice Processing & Verification

• Receive, verify, and process vendor invoices, subcontractor bills, material bills, and labour bills.
• Verify invoices against PO, WO, GRN, site measurement sheet, and delivery challans.
• Check correct tax calculation, GST applicability, and any deductions (TDS/TCS).
• Ensure invoices are aligned with project budgets, BOQ, and contract terms.

2. Vendor Coordination & Reconciliation

• Coordinate with vendors for invoice clarification, pending documents, and payment status.
• Maintain detailed vendor accounts and perform monthly vendor reconciliation.
• Resolve mismatches in quantities, rates, advances, and retentions.

3. Payment Processing

• Prepare payment summaries and recommend payments based on due dates and credit terms.
• Process payments through NEFT/RTGS/online banking.
• Track outstanding payments, advance adjustments, retention amounts and release.

4. Project Cost Control Support

• Coordinate with Project Managers, QS/Contracts team and Procurement for invoice approvals.
• Assist in project cost reports, expense tracking and cost-to-complete analysis.
• Post project expenses accurately to the correct cost center / project code.

5. Documentation & Compliance

• Maintain all supporting documents: PO, WO, GRN, DC, RA bills, certification sheets.
• Ensure compliance with company SOPs, statutory regulations and audit requirements.
• Assist in internal and external audits related to accounts payable.

6. GST / TDS Responsibilities

• Ensure correct GST input credit booking.
• Track vendor GST compliance and maintain required documents for audits.
• Deduct and file TDS as per applicable tax laws; share TDS certificates with vendors.

Skills & Competencies Required

• Strong knowledge of construction/interior project billing structure.
• Proficiency in MS Excel, ERP/Tally/Zoho/SAP or other accounting software.
• Understanding of GST, TDS, HSN codes, and compliance requirements.
• Good communication and coordination skills with project teams and vendors.
• Attention to detail, accuracy, and ability to work under deadlines.

Educational & Experience Requirements

• B.Com / M.Com / MBA (Finance) or similar qualification.
• 2–6 years experience in Accounts Payable, preferably in Interior Fit-Out / Construction / Contracting firms.
• Experience in handling material invoices, subcontractor bills, RA bills, and labour vendor billing.

Key Deliverables

• Accurate and timely invoice booking.
• Zero-error vendor reconciliation.
• Timely payment cycle management.
• Proper compliance with GST/TDS and audit requirements.
• Well-maintained project-wise financial records.

Interested candidates can email me at careers@padams.in.

Job Types: Full-time, Permanent

Pay: ₹183,340.07 - ₹869,154.43 per year

Work Location: In person