Admin Assistant (Male - Field Wok)

• Job Description: Admin Assistant

Experience Required: Minimum 3 Years
Salary Budget: Up to ₹25,000/Month
Joining: Immediate Joiners Only

Key Responsibilities

1. Legal Documentation

• Prepare and maintain legal documents such as agreements, contracts, vendor forms, and supporting paperwork.
• Coordinate with external legal consultants when required.
• Ensure timely renewal and filing of company licenses, registrations, and compliance-related documents.
• Maintain proper digital and physical documentation for audit purposes.

2. Invoice Generation

• Prepare sales invoices accurately in coordination with the accounts or sales team.
• Verify rates, quantities, taxes, and customer details before invoice creation.
• Ensure timely invoicing and maintain proper invoice records for future reference.

3. Dispatch Coordination

• Manage daily dispatch operations (Courier, Transport, Material Outflow).
• Prepare delivery challans, packing lists, and dispatch documentation.
• Coordinate with transporters and courier partners for timely pickup and delivery.
• Track shipments and update internal teams/customers as required.

4. Ability to Ride (2-Wheeler Required)

• Must be comfortable riding a two-wheeler for:
• Local deliveries
• Bank work
• Document submission
• Vendor coordination
• Should possess a valid driving license.

5. Quotation Preparation

• Prepare and share quotations based on customer requirements.
• Coordinate with sales or management for pricing approvals.
• Maintain a quotation log for follow-up and tracking.

6. Stock Management

• Maintain stock records and update stock levels regularly.
• Coordinate with stores for inward/outward materials.
• Conduct periodic physical stock checks.
• Update stock sheets and report variances if found.

7. Additional Admin Responsibilities

• Assist with general office operations such as filing, vendor management, and procurement.
• Support the team with data entry, documentation, and record maintenance.
• Handle daily admin tasks assigned by management.

Requirements

• Minimum 3 years of experience in Admin/Operations roles.
• Strong knowledge in legal paperwork, invoicing, dispatch coordination, and stock management.
• Must know how to ride a two-wheeler and have a valid license.
• Proficient in MS Office (Excel, Word), Email, and basic documentation software.
• Good communication and coordination skills.
• Ability to handle multiple tasks independently.
• Only candidates who can join immediately will be considered.

Job Type: Full-time

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Ability to commute/relocate:

• Opera House, Mumbai - 400004, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Vehicle riding: 1 year (Required)
• Admin Work: 2 years (Required)
• field work: 2 years (Required)

Work Location: In person