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Admin Assistant / Receptionist
JOB_REQUIREMENTS
Hires in
Not specified
Employment Type
Not specified
Company Location
Not specified
Salary
Not specified
Job Location
Dubai,
United Arab Emirates
Experience
2 to 5 years
Qualification Level
Graduate
Job Function
Administration / Commercial Operations
Secretary / Front Office
Skillset
office software and maintaining administrative systems
Preferred Jobseekers
Jobseekers from any country
Job Location : Dubai, UAE
Key Responsibilities:
Serve as the first point of contact for clients and visitors, handling calls, emails, and in-person inquiries professionally.
Ensure all communications are managed promptly and efficiently to maintain a welcoming office environment.
Manage daily administrative tasks such as documentation, filing, data entry, and form processing.
Assist various departments and senior management with clerical support.
Maintain accurate records and ensure all documents are well-organized.
Track important renewal dates for licenses, permits, subscriptions, and parking to ensure timely updates.
Provide ad-hoc administrative support to the HR department.
Coordinate with external vendors for office supplies, maintenance, pantry needs, and service requests.
Handle office bills and utilities, ensuring timely submission to the finance department.
Source and evaluate vendor quotations to support procurement decisions.
Oversee office inventory and replenish supplies when needed.
Arrange travel bookings, hotel reservations, and visa applications as required.
Assist in maintaining KYC and compliance documentation for customers and vendors.
Ensure all company records are updated and securely filed.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
Able to maintain spreadsheets, trackers, and administrative reports effectively.
Requirements:
Minimum of 2 years of UAE experience in an administrative or front office role.
Fluent in English, both written and spoken.
Polite, confident, and customer-oriented personality.
Excellent multitasking ability and time management skills.
Strong attention to detail with good organizational habits.
Proficiency in using office software and maintaining administrative systems
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