Admin Assistant - Saudi Nationalty

Company Description

Established in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide fully integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.

Job Description

Role Overview:

The Admin Assistant will be responsible for providing administrative support to ensure efficient operation of the office & site. This role will support managers and employees through a variety of tasks related to organization, communication, and documentation. The administrator is the key point of contact for internal and external stakeholders and plays a vital role in ensuring the smooth execution of daily operations.

Key Responsibilities:

• Maintain project and company documentation, records, and filing systems.
• Prepare reports, presentations, and correspondence related to ongoing projects.
• Schedule meetings, appointments, and manage calendars for supervisors or project leads.
• Coordinate with suppliers, subcontractors, and vendors for documentation and compliance.
• Ensure administrative processes follow company policies and local Saudi regulations.
• Assist in preparing tender documents, contracts, and procurement paperwork.
• Support HR and payroll activities on site including attendance tracking and onboarding.
• Liaise with finance for invoice processing and petty cash handling.
• Handle travel arrangements and accommodation bookings for staff if needed.
  
  

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 1–3 years of experience in administration, preferably in the construction, real state, or engineering industry.
• Female / Saudi Nationality
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good written and verbal communication skills in English & Arabic
• Knowledge of Saudi labor laws and construction industry documentation is an advantage.