Admin Associate II - Central Office

Agency

Safety

Division

70000075 Dept of Public Safety

Job Classification Title

Administrative Associate II (S)

Position Number

60000012

Grade

NC02

About Us

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.

Description of Work

We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families!

The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team.

The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you.

Job Duties:
The Administrative Assistant position provides administrative support and management services primarily the Director of Facilities and Programs with Juvenile Justice and secondarily Facilities and Programs Staff. This position reports directly to the Director but works in close coordination with the Divisions Chief of Staff and is located at Central Office in Raleigh, NC.

This position's job duties include, but are not limited to:

• Managing workflow and operations for the Director's Office

• Coordinating tasks or duties with other staff within the organization

• Communicating consistently with Upper Management, program staff, representatives of other State agencies/universities, elected/appointed representatives, and the public

• Overseeing the Director's calendar and schedule to ensure efficient time allocation and prioritization

• Preparing reports, executive summaries, and other items for the Director

• Arranging procurement of supplies and materials for the Director's office

• Arranging and coordinating travel logistics for the Director

• Composing correspondence and other products as needed independently

• Opening official correspondence and reviewing incoming documents for completeness/correctness prior to forwarding for signature/approval

• Performing other additional duties, as needed, assigned by the Director

Facility Operations has direct responsibility for five (5) state-operated Youth Development Centers (YDC) and eight (8) state operated juvenile detention centers and the statewide – juvenile transportation services. Facility. Operations is responsible for the external monitoring of four (4) contracted juvenile facilities. Youth development centers are secure, residential facilities which provide mentoring, education, and therapeutic treatment for delinquent youth committed to the Department by the courts in order to prepare the youth to successfully return to the community. Juvenile detention centers temporarily house youth who are alleged to have committed delinquent offenses or who have been adjudicated and await disposition or placement. Facility Operations operates under the guidance of the Deputy Secretary for Juvenile Justice. The Section leadership is staffed with a Director of Facility Operations, three (3), Regional Mangers, a Program Coordinator, an Administrative Services Manager, two (2) Program Managers, a Transportation Manager, two (2) transportation coordinators, and (1) clerical staff. Within this section also includes Educational Services and Child Nutrition staff. This staff has the primary responsibility to provide supervision, guidance and oversight to the management and staff in each facility.

Knowledge Skills and Abilities/Management Preferences

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application.

Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application . A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Click here for more information and application resources.

[Resumes may be attached as a supplement to the application but are not a substitution for a complete application.]

Management Preferences - (These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.)

• Demonstrated experience with maintaining confidential information.

• Demonstrated experience working with spreadsheets to track information and/or generate reports

• Demonstrated experience with composing correspondence materials.

• Demonstrated experience with managing workflow and/or operations for an executive level position within a large organization.

• Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.

Work Schedule:

Monday-Friday (8am-5pm)

We offer great Benefits!

This is a full-time position (40 hours per week) with State Benefits , including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience;

or an equivalent combination of education and experience.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Kassia White