Admin Executive – CRM, Reporting & Material Movement (Waste Management Industry)

Admin Executive – CRM, Reporting & Material Movement (Waste Management Industry)

Location:

Dubai Industrial City

Six days a week.

About the Role:

We are looking for an experienced Admin Executive with a strong background in waste management, recycling, or environmental services (e.g., from companies such as Dulsco, Imdaad, Bee’ah, or similar).
The ideal candidate must be excellent with numbers, capable of preparing daily material in/out reports, handling CRM updates, quotations, and client coordination — ensuring smooth communication between the yard, operations, accounts, and management.

Key Responsibilities1. Reporting & Data Accuracy

• Prepare daily, weekly, and monthly reports for material incoming and outgoing from weighbridge and facility.
• Track quantities of recyclables, aggregates, or waste streams handled per client or project.
• Verify weighbridge tickets, dispatch sheets, and client reports to ensure consistency.
• Maintain internal Excel trackers for stock movement, dispatch status, and client deliveries.
• Present summarized reports to management highlighting movement trends and balances.

2. Administrative & Client Support

• Handle client communication (emails, calls, and follow-ups) promptly and professionally.
• Prepare quotations, sales offers, proformas, and client NOCs.
• Update CRM system with client data, quotation status, and follow-up notes.
• Coordinate with accounts for invoice and payment tracking.
• Assist in email marketing or client update mailers for ongoing materials and services.

3. Coordination & Internal Support

• Work closely with yard/operations to confirm loading and dispatch details.
• Cross-check and reconcile material quantities between yard, transport, and client records.
• Support management with commercial summaries and weekly MIS reports.
• Maintain well-structured documentation for client files and operational records.

Requirements

• Minimum 5 years UAE experience in waste management / recycling / heavy machinery / aggregates industry.
• Strong numerical and analytical skills – must be comfortable handling large volumes of data and daily figures.
• Advanced Microsoft Excel skills (pivot tables, formulas, data verification).
• Experience with CRM tools and client databases.
• Strong written and verbal communication skills in English (Hindi/Arabic an advantage).
• Highly organized, disciplined, and able to meet reporting deadlines.

Preferred Background

• Previously worked with companies such as Dulsco, Imdaad, Enviroserve, Bee’ah, Averda, or other waste and recycling firms.
• Understanding of material movement processes, weighbridge documentation, and recycling operations.
• Familiarity with crusher plants, RDF, MRF, or aggregates handling is an added advantage.

Job Type: Full-time

Pay: From AED6,000.00 per month

Application Question(s):

• Have you worked in waste management or recycling company before? which role?
• Do you know how to verify weighbridge slips, dispatch records, and client reports to match totals?
• How do you record and summarize material in and out on a daily basis?
• Do you know how to prepare quotations and get shipping rates?
• Have you ever handled client NOCs, gate passes, or job approvals for material movement?

Experience:

• Waste Management or recycling : 5 years (Required)