Admin & Finance Assistant

Z.M.K. & Co. invites applications for the position of Admin & Finance Assistant for UNDP Pakistan’s “Rights-Based Community Stabilization Project” in Khyber.

Background

UNDP Pakistan’s Decentralization, Human Rights & Local Governance (DHL) Project is implementing the Rights-Based Community Stabilization Project to support community-based disengagement, skills building, psychosocial support, and linkages with local leaders and institutions. The project promotes resilience and inclusion through both individual and community-level interventions.

Purpose

To provide timely financial, administrative, and logistical support for project activities, ensuring compliance with donor requirements and effective use of resources.

Job Description (Key Responsibilities)

• Maintain accurate, up-to-date financial records and daily transaction documentation.

• Ensure expenditures align with approved budgets and donor/organizational policies.

• Process payments, invoices, work orders, and procurement-related documents.

• Prepare and manage ICE and FACE forms; support monthly reconciliations and reporting.

• Track expenditures against LoA and assist in financial progress reporting.

• Coordinate vendor management, procurement processes, and service agreements.

• Support inventory management and maintain records of project assets and supplies.

• Handle logistical arrangements for meetings, workshops, and field activities.

• Liaise with banks for reconciliations and ensure timely vendor and utility payments.

• Perform other duties assigned by the supervisor.

Eligibility Criteria

Qualifications

• Master’s degree in Finance, Business, Accounting, Management, or related field; OR

• Bachelor’s degree with 1 additional year of relevant experience.

Experience

• Minimum 3 years of experience in a relevant field within the public sector.

• Strong understanding of financial regulations and accounting procedures.

• Experience managing logistics for meetings, workshops, and conferences.

• Proficiency in Microsoft Word, Excel, PowerPoint, and financial applications.

• Prior experience in donor-funded or development sector projects is an asset.

Skills & Competencies

• Strong administration and financial management skills.

• Excellent interpersonal and communication abilities.

• Ability to write clearly and report succinctly.

• Strong teamwork, time management, and ability to work under pressure.

• Ability to work in diverse socio-cultural environments.

Language Requirements

• English

• Urdu

• Pashto