Admin, Finance & HR Executive

Key Responsibilities

Finance & Accounting Support

• Prepare and issue invoices, quotations, purchase orders, and credit notes accurately and on time.

• Handle day-to-day bookkeeping activities, petty cash management, and reconciliation of company accounts.

• Coordinate with vendors and clients for billing, payments, and collections.

• Maintain financial records and supporting documents in compliance with company policies and UAE regulations.

• Support in monthly reporting, expense tracking, and coordination with the external accountant or auditor for VAT filing and financial statements.

• Ensure accuracy in sales documentation and support management with periodic revenue and cost summaries.

Administrative Operations

• Oversee general office administration, including procurement of office supplies, equipment maintenance, and vendor management.

• Manage document control and filing systems both physical and digital ensuring easy retrieval and confidentiality.

• Draft and prepare letters, memos, reports, and other administrative documents as required.

• Support company registration, renewals, and license-related documentation in coordination with the PRO.

• Maintain up-to-date records of contracts, company documents, and compliance-related paperwork.

Human Resources & Recruitment

• Support the full recruitment cycle, including posting job ads, sourcing and shortlisting candidates, scheduling interviews, and managing communication with applicants.

• Prepare offer letters, employment contracts, and onboarding documentation in coordination with the HR Manager and PRO.

• Assist with employee onboarding, ensuring smooth integration of new hires, ID card processing, and induction activities.

• Maintain employee records, attendance, leave tracking, and performance review documentation.

• Support HR initiatives such as training coordination, staff engagement activities, and policy communication.

• Liaise with the PRO and management to ensure compliance with UAE labor law and internal HR policies.

Coordination & Support

• Serve as a key point of contact between management, employees, vendors, and clients for operational matters.

• Provide executive-level administrative support to management, including scheduling meetings and preparing internal communications.

• Contribute to process improvements, ensuring the company's administrative and financial workflows remain efficient and compliant.