Admin & Logistics Officer

*Use proper coding and filing structure to manage company document throughout the organization documentation lifecycle.

*Documentation of all processes within the systems to ensure traceability.

*Maintain all company documents (trade licenses, visas, memo) and ensuring renewal on time. *Evaluate the services used by the company on billing basis (mobile phones, online software, etc..) and ensure renewal on best possible packages.

*Coordinate with sales support for issuing of order acknowledgments and transmitting them to customers.

*Coordinate with accounts for issuing any required documentation (proforma invoices, delivery notes, etc..)

*Handle import documentation and follow up with production on dispatch of goods.

*Analyze logistics requirements for each shipment, compare quotes, decide on best quote and arrange for freight bookings.

*Coordinate with logistics partner on status and ensure correct customs clearance, while ensuring keeping internal clearance records up to date.

*Ensuring customs documentation is done correctly for inbound and outbound shipments and company records are kept up to date.

*Receive, check, dispatch goods and update customers on their order status.

*Assisting with preparation of project submittals and handing over documentation.

*Check and update status of cases on CRM.

*Receive customer calls, take messages, and route them to concerned person.

*Ensure adequate supplies of stationary and reordering when necessary.