Administration Assistant

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Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
Manage daily office operations, including filing, documentation, and correspondence.
Maintain organized records of purchase orders, invoices, delivery notes, and supplier communications.
Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
Assist in preparing quotations, sales orders, and purchase requests.
Conduct market research to identify potential vendors and assess their reliability, capability, and pricing structures.
Monitor stock levels and update inventory records in coordination with warehouse staff
Monitor inventory levels and forecast future demand to prevent stock shortages and optimize purchasing strategies.
Develop and maintain strong relationships with suppliers, fostering collaboration and communication for mutual benefit.
Evaluate supplier performance through regular assessments and feedback, ensuring adherence to contractual obligations.
Ensure all company documents are properly archived and compliant with internal policies.

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