Administration Intern

Job Title: Administration Intern

Department: Administration
Reports To: Chief Executive Officer

Location: Rogerson Communities, 1 Florence Street, Roslindale, MA 02131

Duration: Winter 2025-2026

Job Type: Paid Internship

Compensation: $18/hourly

Department: Marketing, Communications, and Finance

Reports To: President & CEO

Are you interested in being a nonprofit business leader? Do you want to begin to use the technical skills you have been honing to help enhance the well-being of older adults as they age? Then this is the opportunity for you.

The Marketing, Communications and Finance Intern will get:

• Hands-on experience in nonprofit content strategy and creation
• Mentorship and guidance from experienced professionals in the field
• The opportunity to learn and broaden marketing and finance skills
• Networking opportunities within the nonprofit sector

Position Overview:

This position will play a crucial role in supporting the organization's marketing, communications, and finance efforts.

Key Responsibilities – Administrative, Marketing, & Communications:

Key Responsibilities - Finance:

• Pull and validate financial data from multiple systems (e.g. Yardi, general ledger, internal reports)
• Assist with account reconciliations (balance sheet accounts, intercompany, accruals, prepaid)
• Support audit preparations by organizing schedules, backup support, and documentation

2. Budgeting & Forecasting Support

• Assist in preparing departmental or entity-level budgets: collect input, consolidate, and format
• Update forecasts vs. actuals; help analyze variances and trends
• Contribute to rolling forecasts and scenario modeling
• Work with property/departmental managers to gather assumptions and inputs

3. Financial Analysis & Reporting

• Help produce monthly, quarterly, and year-end financial reports (P&L, balance sheet, cash flows)
• Analyze trends, ratios, and key performance indicators (KPIs)
• Prepare variance analysis (actual vs. budget, prior year, forecast)
• Build ad hoc reports or dashboards for management review

4. Modeling & Projections

• Develop simple financial models (e.g. sensitivity, “what-if” scenarios)
• Assist in capital budgeting analysis (project cost/benefit, return on investment)

5. Cross-Departmental Projects & Support

• Participate in special projects (system enhancements, process improvements, integrations)
• Collaborate with operations, property management, compliance teams for financial input
• Support grant or fund accounting, restricted fund tracking, or compliance reporting (if applicable)

6. Presentation & Communication

• Prepare PowerPoint / Excel slides summarizing findings, trends, or proposals
• Assist in senior management presentations, board packages, or finance committee materials

7. Learning & Training

• Shadow senior financial staff (CFO, Controller, FP&A Manager) to learn internal practices
• Participate in training on internal systems, tools, and finance best practices
• Take on increasingly complex tasks as competence grows

Qualifications:

• Interest in marketing & communications
• Enrolled in, or recent graduate of, a college or university program in a related field
• Strong organizational skills and attention to detail
• Proficiency in Google products and WordPress is preferred.
• Experience with marketing CRMs is a plus.
• Interest in gerontology/supporting older adults is a plus

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.