Administration Supervisor - Despatch

About Us: Van Schaik's Bio Gro is a family owned business and industry leader in the development and manufacture of quality products from organics tailored to a wide range of growing media, mulch, and compost applications, with sites in Mount Gambier, South Australia, Dandenong South and Newbridge, Victoria. At the core of everything we do lies a deep commitment to sustainability and the environment for future generations. This is underpinned by our key philosophy of Recover, Refine and Reapply. Together with our valued employees, customers and partners, we will continue to set sustainable standards for our industry and for our future. The Dandenong South site is a state of the art Organics Recovery Facility with fit for purpose equipment, supporting government contracts with a focus on safety, quality, community engagement and staff development.

About the role:

Bio Gro is currently looking for a professional, motivated & hardworking individual to join the team as our Administration Supervisor - Despatch, in a full time position located at our Mount Gambier, South Australia, site.

The successful candidate will oversee the general administration process across the Jubilee site, including customer service, invoicing and maintaining distribution records, and will deliver administrative support and data to the Site Manager, Sales, Operational and Corporate Service teams.

Responsibilities:

• Support in the development of production plans in line with forward sales expectations from the business and in conjunction with the Site Manager and leadership team.
• Support the management of the resource (stock) tracking, data, and management system within the business.
• Allocate work to employees ensuring any variations to employees' hours (i.e. absence/lateness/extended breaks) are managed.
• Troubleshoot issues and resolve problems in conjunction with the Site Manager and Operations Manager, with the aim of continuous site improvement.
• Oversee the data entry and maintenance of spreadsheets using Microsoft Excel and ERP software.
• Delegate and assist with daily, weekly and end of month tasks, all to be performed in a timely manner.
• Support the management of the resource tracking, data and management system.
• Ensure paperwork compliance with all legal and legislative requirements.

About you:

• A 'can do' attitude.
• Demonstrate critical thinking.
• Developed ability to read and comprehend complex instruction in work related documents.
• Developed ability to work in a team environment to collaboratively achieve results.
• Strong attention to detail.
• High level computer skills within MS Office.
• Good personal presentation and professional outlook.
• Commitment to Bio Gro's safety, environmental and quality assurance policies and company values.

How to apply:

To apply please submit your application addressing the above criteria and include your cover letter, resume and 2 current references prior to December 5, 2025.

We are an equal opportunity employer and are committed to creating an inclusive workplace and providing a safe working environment for all employees.

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