Administrative and Development Coordinator

Prevention Plus of Burlington County

Administrative and Development Coordinator

Reports to the Director of Operations

Qualifications

1. Bachelor’s or associate’s degree with 2 or more years of related experience desirable. 5 years of relevant administrative experience may be substituted for a formal degree.

2. Excellent written and verbal communication skills and knowledge of communication principles and practices.

3. Knowledge and experience with nonprofit organizations, contracts, fundraising, and development.

4. Knowledge of social media tools: Facebook, Twitter, Instagram, LinkedIn, and some knowledge of website management.

5. Proficient in the use of various MS Office programs, including Word, Excel and Outlook, and ability to use various databases. Experience with Canva and Constant Contact a plus.

6. Ability to prioritize, multi-task and follow through with minimal direction.

7. Attention to detail, project management skills, and being highly organized a must.

8. Flexibility in varied job assignments.

9. Willingness to pitch in when/where needed.

10. Upbeat, positive attitude and good sense of humor a plus.

11. An understanding of and belief in, the mission of Prevention Plus.

12. Strong interpersonal, written, and oral communication skills.

13. Highly motivated, innovative and a self-starter.

14. Able to work well independently and as part of a team.

15. Willing and eager to learn and grow professionally.

Administrative Responsibilities

1. Support the mission of Prevention Plus by assisting staff in described duties.

2. Perform administrative duties as needed including writing and editing documents and letters as directed, filing, copying, sorting, mailing, answering phones, greeting visitors/clients, etc.

3. Assist Director of Operations with financial and basic bookkeeping responsibilities such as managing receipts, payment vouchers, and invoices.

4. Provide administrative support and assist staff in preparing for meetings and presentations, document preparation, PowerPoint presentations, agendas, meeting minutes, and schedules.

5. Coordinate and assist with social media outputs as directed on creating and publishing content to grow an audience and build awareness of the agency, its mission, and its initiatives. Assist in managing agency website.

6. Assist in grant research, tracking deliverables, and contract renewals.

7. Attend networking events to increase professional network, refine relationship management skills, and enhance agency outreach and capacity.

8. Create and maintain filing system with both electronic and physical documents.

9. Attend training classes and professional conferences both virtual and in person as directed.

10. Organize and track inventory of agency brochures, materials, and program supplies. Initiate restocking when needed.

11. Performs other duties as requested by the Executive Director and Director of Operations.

Development Responsibilities

1. Assist with the creation and implementation of the Development Plan including annual appeals, major donors, grants, corporate and individual appeals, social media and special events.

2. Record donations on an ongoing basis in the donor database and generate acknowledgments and thank you letters. Design and run reports and assist with database maintenance.

3. Support event and fundraising subcommittees by taking meeting minutes and distributing to committee members. Work with subcommittees and agency leadership in establishing and adhering to event budget.

4. Coordinate event preparation, set up, implementation, and clean up.

5. Assist with the production and implementation of appeal campaigns and other fundraising communications and strategies.

Salary range: $42,000 – 48,000/year plus benefits package

PLEASE EMAIL COVER LETTER AND RESUME TO: marc@prevplus.org

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Marlton, NJ 08053 (Required)

Ability to Relocate:

• Marlton, NJ 08053: Relocate before starting work (Required)

Work Location: In person