APPRECIATE REVIEWING ALL THE REQUIREMENTS BEFORE APPLYING FOR THE ROLE. KINDLY APPLY ONLY IF YOU HAVE THE REQUIRED QUALIFICATION AND EXPERIENCE. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Job description

The Builders Box, a design-forward company based in Dubai, UAE is seeking a motivated and detail-oriented Administrative Assistant to support the day-to-day operations and help keep the office running smoothly.

About the Company: The Builders Box drives design innovation, creating unique experiences that connect companies with consumers. We deliver timely results and high ROI, offering practical solutions with passionate perfectionism.

The Builders Box (TBB) is a subsidiary of Clan Investment. Clan Investment is a visionary holding company dedicated to excellence and innovation, managing a diverse portfolio across various industries.

Job Purpose: We are seeking a motivated, organized, and detail-oriented Administrative Assistant to support our office operations. This is a great opportunity for someone to start their administrative career in a professional and supportive environment. The incumbent will be responsible for scheduling, communication, document management, and general office tasks while building valuable skills and contributing to a collaborative team.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and staff—handling inquiries with professionalism and courtesy via phone, email, and in person.
• Schedule appointments, meetings, and conference calls. Coordinate meeting logistics including room bookings, agendas, materials, and follow-up actions.
• Draft, proofread, and format documents such as memos, reports, and correspondence. Maintain organized electronic and paper filing systems.
• Accurately input and update data into spreadsheets, databases, and internal systems while ensuring data integrity and confidentiality.
• Monitor and restock office supplies. Place orders, track deliveries, and manage vendor relationships for general supplies.
• Provide administrative support to various departments as needed, including printing, copying, scanning, travel arrangements, and expense reporting.
• Track and follow up on assigned tasks to ensure timely completion. Assist in small-scale event planning or team projects when required.
• Handle sensitive information with discretion and adhere to company privacy standards.
• Other responsibilities as assigned by Manager or Department Head

Qualifications

• University degree.
• 2-3 years’ related admin experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Competencies

• Communication skills
• Detailed Oriented
• Planning & Organizing
• Initiative & Reliability
• Time Management
• Analytical skills
• Teamwork
• Adaptability

‘Clan Investment and subsidiaries are an Equal Opportunities Employer’

Shortlisting decisions will be based on the Company needs, and not on race or color, residence status or national origin or ancestry, gender or orientation, age or weight, religion or creed, physical or mental disability, marital status, political affiliation, or any other factors.

Clan Investment and subsidiaries will never request, directly or indirectly via a third-party, any form of payment(s) from any potential applicant during any part of the recruitment process.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

• What is your notice period? (2 weeks, 1 month, 2 months...etc.)
• Are you fine with the Office Location (Jebel Ali Industrial First Area) ? Yes or No
• Do you agree on the advertised salary (AED 3K - 3.5K) ? Yes or No

Experience:

• administrative: 1 year (Required)

Language:

• English (Required)
• Arabic (Preferred)

Location:

• Dubai (Required)

Expected Start Date: 01/06/2025