Administrative Assistant

Administrative Assistant (Clerk Support)

Oil and Gas field company - Alfalak Electronic Equipment & Supplies Co.

Job Purpose

The Administrative Assistant will provide comprehensive administrative and clerical support to the division. The role involves managing routine office tasks, coordinating procurement and travel requests, maintaining records, and assisting with reports and general office logistics.

Key Responsibilities

• Create and update purchase requisitions and B2B requests for office supplies such as stationery, beverages, and other consumables.
• Process service purchase requisitions, purchase requisition supplements, purchase orders, service entry sheets, and vendor performance evaluation records.
• Generate and maintain related procurement and performance reports.
• Serve as the primary timekeeper, responsible for maintaining accurate leave and attendance records.
• Process travel and business trip requests and handle expense reports as required.
• Consolidate and prepare the division's weekly highlights reports.
• Coordinate catering requests and meeting room bookings.
• Process CRM requests and visitor gate passes.
• Perform other related administrative duties as assigned by the Division Head or management.

Qualifications

• Education: High School Diploma with a minimum of 7 years of relevant administrative experience, or Bachelor's Degree with 2-3 years of relevant experience.
• Skills and Competencies: Strong organizational and time management skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to handle multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy in work.

Senior level

Associate

Employment type

Full-time

Job function

Other

Industries

Oil and Gas

Location

Al Khobar, Eastern, Saudi Arabia