Administrative Assistant

Job Title: Administrative Assistant (Clerk Support)

Job Purpose:

The Administrative Assistant will provide comprehensive administrative and clerical support to the division. The role involves managing routine office tasks, coordinating procurement and travel requests, maintaining records, and assisting with reports and general office logistics.

Key Responsibilities:

• Create and update purchase requisitions and business-to-business (B2B) requests for office supplies such as stationery, beverages, and other consumables.
• Process service purchase requisitions, purchase requisition supplements, purchase orders, service entry sheets, and vendor performance evaluation records.
• Generate and maintain related procurement and performance reports.
• Serve as the primary timekeeper, responsible for maintaining accurate leave and attendance records.
• Process travel and business trip requests, and handle expense reports as required.
• Consolidate and prepare the division’s weekly highlights reports.
• Coordinate catering requests and meeting room bookings.
• Process customer relationship management (CRM) requests and visitor gate passes.
• Perform other related administrative duties as assigned by the Division Head or management.

Qualifications:

• Education:
• High School Diploma with a minimum of 7 years of relevant administrative experience, or
• Bachelor’s Degree with 2–3 years of relevant experience.
• Skills and Competencies:
• Strong organizational and time management skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to handle multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy in work.