Administrative Assistant

PatenaudeFelix, APC of San Diego, CA is looking to hire a full-time Senior Paralegal/Administrative Assistant to join our firm. Do you want to work for a law firm that offers you growth opportunities? Would you like to be part of a successful team? If so, please read on!

This position earns competitive pay depending on experience. We also offer great benefits, including health, dental, vision, and a 401(k) plan with company match. If this sounds like the right opportunity for you, apply today!

ABOUT PATENAUDEFELIX, APC

Since 1991, our civil litigation law firm has grown and expanded to maintain offices in Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington. We serve all seven states by litigating for our Fortune 500 clients. Our firm is proud to have been recognized by numerous financial institutions and Fortune 500 Companies for our professional and ethical representation.

We value our incredible team of hardworking legal professionals and are committed to rewarding their efforts and investing in their futures. Our employees enjoy a comprehensive benefits package as well as our friendly and engaging team environment.

Position Summary:

The Senior Legal Administrative Assistant provides advanced administrative and organizational support to the company's Legal Department. This role supports multiple attorneys and legal professionals by managing complex calendars, preparing legal and business documents, maintaining contract and compliance records, and coordinating departmental operations. The Senior Legal Administrative Assistant serves as a key point of contact between the Legal Department and internal business units, ensuring efficient communication and workflow while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence.
• Manage and organize legal files, databases, and contract repositories, ensuring accuracy and accessibility.
• Coordinate contract review and approval processes, including routing for signatures and maintaining status reports.
• Support corporate governance activities, including maintaining subsidiary records, preparing annual filings, and assisting with board and committee materials.
• Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory response timelines.
• Manage attorney calendars, meetings, and travel logistics; coordinate cross-departmental and executive meetings as needed.
• Process invoices, track legal spend, and manage billing matters with outside counsel.
• Prepare presentations, reports, and dashboards summarizing departmental activities and metrics.
• Assist with compliance, audit, and risk management initiatives.
• Maintain discretion in handling sensitive legal and business information.
• Provide mentoring or guidance to junior administrative staff within the department.
• Monitor leases, licenses, onboardingoff-boarding attorneys.

Qualifications:

• Education: Paralegal Certification, Legal Studies, or related field.
• Experience: 4–6 years of progressively responsible administrative experience, with at least 2 years supporting an in-house legal department or law firm.
• Skills:
• • Deep understanding of legal terminology, documents, and corporate processes.
  • Strong written and verbal communication skills.
  • Exceptional attention to detail and organizational abilities.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with contract management systems, e-billing platforms, or legal document management software.
  • Ability to prioritize multiple projects and meet tight deadlines.
  • Discretion, sound judgment, and a high level of professionalism.

Why Join Us

• 401(k) with employer match
• Health, dental, vision, and life insurance
• Paid time off and company holidays
• Mentorship and on-the-job training from experienced litigation attorneys
• Real opportunity for career growth within a well-established multi-state firm

Work Schedule

• Full-time | Monday through Friday

READY TO JOIN OUR LEGAL TEAM?

We understand your time is valuable, so we have a very quick and easy application process. If you feel that you would be right for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!