Administrative Assistant

We’re Growing - Join Us as an Administrative Assistant in Istanbul! 

Are you someone who loves keeping things organized, making sure everything runs smoothly, and being the go-to person who holds a team together? If yes - we’d love to meet you!

We’re looking for a full-time Administrative Assistant to join our team in Istanbul. In this role, you’ll be right at the heart of our operations - supporting our executives, coordinating day-to-day office tasks, and making sure everything is in sync.

What You’ll Be Doing:

Managing calls, emails, and correspondence 

Organizing meetings, preparing agendas, and taking accurate minutes

Coordinating travel arrangements, accommodations, and logistics for staff and visitors

Maintaining well-structured filing systems - both digital and physical

Assisting in preparing reports, presentations, and internal communications

Supporting procurement of office supplies and liaising with vendors when needed

Monitoring deadlines and following up on pending tasks or projects

Welcoming guests and ensuring a positive, professional office environment

Assisting management with day-to-day priorities and special projects

What We’re Looking For:

Excellent communication and phone etiquette

Strong organizational skills and attention to detail

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

A team player who enjoys working in a collaborative, on-site environment

A proactive mindset and ability to multitask in a fast-paced setting

Language skills: Fluent in Turkish and English (written and spoken)

Prior administrative experience is a plus, but motivation and attitude matter most!

If you’re someone who takes pride in keeping things running efficiently - and enjoys being part of a positive, supportive workplace - this might be your perfect next step.

Send your CV to [info@palladium.gen.tr] with the subject line “Administrative Assistant – Istanbul”.