Administrative Assistant

Administrative Assistant / Office Coordinator

Location: Mission Viejo, CA (In-Person)
Job Type: Full-Time | Temporary with Opportunity for Permanent Position

About Us

LUXYSPACE is a fast-growing architectural interior design firm specializing in high-end residential and commercial projects. Known for our timeless aesthetic and hands-on project execution, we work closely with builders, vendors, and clients to bring complex designs to life.

We’re looking for an organized, proactive Administrative Assistant / Office Coordinator to support daily operations and help keep projects moving smoothly. This role is ideal for someone who enjoys structure, multitasking, and being at the center of a creative, fast-paced environment and who wants to grow within the design industry.

What You’ll Do

• Provide administrative and operational support to the design team
• Coordinate communication between designers, vendors, contractors, and clients
• Manage samples, product orders, tracking, and deliveries for active projects
• Maintain project timelines and follow up on deliverables
• Schedule and confirm meetings, site visits, and appointments
• Conduct targeted research for materials, vendors, and project resources
• Handle data entry, document organization, and file management
• Oversee inventory for the design library, warehouse items, and office supplies
• Assist with shipments, errands, and opening/closing studio procedures
• Answer phones, greet visitors, and support overall studio operations

What We’re Looking For

• Highly organized, detail-oriented, and dependable
• Strong multitasking and time-management skills
• Excellent written and verbal communication
• Proficient with Microsoft Office (Excel experience is important)
• Comfortable working in a collaborative team environment
• Ability to manage multiple priorities and shifting deadlines
• Interest in interior design, architecture, or creative industries

Preferred Qualifications

• Associate or Bachelor’s degree (or equivalent professional experience)
• Prior experience in administrative support, office coordination, or design-related fields
• Experience working with vendors, orders, or project tracking is a plus

What We Offer

• Full-time, in-person position starting as a temporary role
• Strong opportunity for a permanent position upon successful completion of the temporary period
• Opportunity to work closely with a skilled design team on exciting projects
• Hands-on exposure to procurement, operations, and project coordination
• Creative, supportive, and professional work environment

Work Location: Mission Viejo, CA (In-Person Only)
Note: Applications that do not meet the minimum requirements may not be considered.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Paid time off

Work Location: In person