Administrative Assistant

Marnell Howryla Architecture, Marnell Design & Marnell Consulting – Administrative Assistant

Marnell Companies is a vertically-integrated group of architecture, design, consulting, construction management, construction, and turnkey real estate development professionals. From our headquarters in the Hospitality & Entertainment capital of the world, we have delivered projects to the most exclusive & exceptional developers, operators, hoteliers, entertainment leaders, and visionaries for over 40 years.

Marnell Howryla Architecture, a business unit of Marnell Companies, is seeking technologically forward, innovative and driven architectural professionals to join our team as we continue to create environments of the future. At Marnell Howryla Architecture we have a passion for creating venues that stand apart, catch the eye, and stir the imagination. We are seeking an Administrative Professional that will complement our team and join us in our Las Vegas Studio to deliver a high level of design excellence.

An Administrative Assistant at Marnell will:

• Provide typing, word processing, dictation, copying, and distribution of all correspondence required by the Architecture, Consulting and Design staff.
• Create and maintain departmental files.
• Process departmental timecards.
• Prepare the necessary prepay request forms for approval.
• Reconcile company credit card statements.
• Coordinate and assist with the procurement of Architecture / Consulting Department office supplies and specialty items as needed.
• Coordinate Architecture / Consulting / Design travel arrangements.
• Expediate Construction Administration for Architecture and Design Team
• Processing of RFI’s, submittals and other Construction Administration documents
• Utilize in-house specification writing application to log / track Furniture, Fixture & Equipment (FF&E) submittals.
• Assist design staff with organization and tracking of project documentation and distribution to project team.
• Assist staff with scheduling project meetings.
• Assist and promote a clean and tidy working environment.
• Department and corporate phone coverage, as needed.
• Assist with scheduling Continuing Education Luncheons and Design Vendor presentations, specifically for Architecture and Design.
• Any other services, acts, or things necessary or advisable to manage and conduct the business of the Company.

Requirements

• Must be highly organized and detail orientated.
• Good verbal and written communication skills and work well in a team organization.
• Working knowledge of Current Office 365 applications: Outlook, Word, and Excel.
• Knowledge of web-based meeting platforms: Zoom, Teams, etc.
• Efficient with web-based file sharing and construction applications: OneDrive, Autodesk Construction Cloud, Procore, CMiC, etc.
• Proficient with Adobe Acrobat and/or Bluebeam Revu
• Effective time management skills with ability to prioritize and manage multiple tasks efficiently and effectively.
• Position requires excellent people skills in dealing with company/client relationships.
• Must be able to multitask efficiently and effectively.
• Ability to maintain strict confidentiality.
• Minimum five (5) years Administrative Assistant experience required, preferably from an Architectural background.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Do you have an Architectural background?

Experience:

• Administrative Assistant: 5 years (Required)

Work Location: In person