Administrative Assistant

Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.

The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:

• Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.
• Proofread work for accuracy prior to routing or returning to attorneys/employees.
• Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.
• Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.
• Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
• Remind attorneys of deadlines for filings, Federal Express packages, etc.
• Maintain contact lists for client matters.
• Attend will signings as a witness; Attend meetings as a notary.
• Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;
• Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.
• Weekly inventory of supplies and office needs

Skills, Knowledge, and Abilities:

• Administrative Assistant or Secretarial T & E experience (3 years +)
• Ability to function effectively; exhibit professional maturity.
• Excellent organizational skills and ability to multi-task.
• Ability to problem solve and arrange workload in order of importance to meet deadlines.
• Ability to work effectively within a team and independently, as workflow dictates.
• Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.
• Advanced Word, [Excel and Powerpoint helpful but not necessary].
• Proficiency with Outlook / Net Docs a plus
• Ability to learn and effectively apply new software as required.
• Ability to maintain reliable attendance record and punctuality.
• Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.
• Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.
• Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.

Job Type: Full time

New York City office

Monday through Friday, 9:00 AM – 5:00 PM Or

Monday through Thursday 8:30 – 5:30 PM (with benefits)

Sherman Atlas Sylvester & Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.

Job Types: Full Time

Work Location: In person

Job Type: Full-time

Pay: $74,000.00 - $85,000.00 per year

Work Location: In person