Administrative Assistant and Purchasing Assistant

About IN-Tech

The IBEW-NECA Technical Institute (IN-Tech) is a nationally recognized apprenticeship and training center committed to raising the standards of the electrical construction industry. We cultivate a culture of excellence, professionalism, and continuous improvement. We support our staff the same way we support our apprentices: with high expectations, strong communication, and a team-first mindset.

Position Summary

The Administrative & Purchasing Assistant provides office-wide support and assists with purchasing needs across departments. This role requires excellent communication, strong organizational skills, and the ability to manage multiple administrative and procurement tasks simultaneously.

Key Responsibilities

Administrative Support

- Answer and direct incoming phone calls with professionalism and warmth.

- Maintain organized filing systems (digital and physical).

- Perform general clerical duties, including scanning, copying, scheduling, and document preparation and review.

- Provide support to all staff members as needs arise.

- Assist with front desk/reception coverage when required.

- Maintain office supplies and coordinate restocking.

Purchasing & Material Coordination

- Assist with ordering materials, tools, supplies, and equipment.

- Track and compare multiple Requests for Quotes (RFQs).

- Coordinate delivery schedules and interact with delivery drivers.

- Receive, inspect, log, and distribute materials upon arrival.

- Maintain accurate inventory records.

- Work with vendors to resolve order discrepancies or issues.

Required Qualifications

- High school diploma or equivalent.

- Prior experience ordering materials or supporting procurement workflows.

- Ability to track and compare multiple RFQs with accuracy and attention to detail.

- Proficiency with the full Microsoft Office Suite.

- Experience with SAGE accounting or purchasing systems (or willingness to learn).

- Strong organizational and multitasking skills.

- Warm, professional communication and a team-oriented attitude.

Preferred Qualifications

- College degree or extensive industry experience.

- Experience in construction, electrical contracting, or a related technical environment.

- Experience interacting with vendors, suppliers, and delivery personnel.

Work Environment

- Administrative setting supporting students, instructors, and leadership.

- Frequent interaction with apprentices, visitors, vendors, and delivery drivers.

- Collaborative team atmosphere where fun meets accountability, professionalism, and growth.

- Focused on a culture of excellence, professionalism, and continuous improvement.

Why Join IN-Tech?

- Be part of a mission-driven organization shaping the future of the electrical construction industry.

- Work in a setting that values professionalism, communication, and teamwork.

- Opportunities for growth and development within a strong, supportive culture.

- Competitive salary and benefits package.

Job Type: Full-time

Pay: $23.80 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person