Administrative Assistant - Facilities - Days

We are looking to add top talent to our Baptist Hospitals of Southeast Texas team.

Join us in performing Sacred Work!

Competitive benefits are offered including:

Matched Retirement Plan

Paid Time Off

Comprehensive Benefit Plan – Medical, Dental, Vision and Much More!

Bonus Potential

Summary/Objective

The Facilities Assistant performs general administrative office and clerical support services of the department.

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assists in maintaining the Department personnel, accounting, vendor and all other files and records in an orderly fashion that facilitates document retrieval.
• Assigns appropriate cost center for all vendor invoices and purchase, orders submit for signatures for approval, then forwards to accounting to process for payment; as well as, submits any quotes for work to be done for approval to receive a purchase order.
• Preparation and management of documents on special projects such as FEMA, Insurance, and Litigation and contracts.
• Assist with work order system delegation to maintenance personnel.
• Acts as liaison between Transportation and departments in the hospital assisting with scheduling patients, delivery of films and taking calls for lab runs, schedule meeting rooms and appointments and keeps minutes as needed.
• Preparation of spreadsheets and financial reports for budget analysis.

Required Education and Experience

High School diploma or equivalent

1-3 years of related experience

Required License/Certifications

N/A