Administrative Assistant - Female

AL TAQAH Kitchen offers a wide range of commercial equipment for hotels, restaurants, hospitals, food courts, bakeries, educational institutions, military establishments and oil companies, along with planning, designing CAD layouts, maintenance & after-sales service. Our showroom is based in Sharjah with warehouses in Sharjah Industrial Area and Abu Dhabi, ensuring prompt delivery. We have maintenance departments in Sharjah, Dubai & Abu Dhabi staffed by highly experienced technicians to guarantee after-sales services.

Job Title

Administrative Assistant

Key Responsibilities

• Manage and organize daily office operations and procedures.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation.
• Maintain and update filing systems, databases, and records.
• Assist in the preparation and formatting of reports, presentations, and other documents.
• Monitor and order office supplies, ensuring adequate inventory levels.
• Support the HR team with administrative tasks such as onboarding, record-keeping, and employee communications.
• Manage petty cash transactions, ensuring accurate recording and reconciliation.
• Process receivables, including invoicing, payment collection, and record-keeping.
• Assist with purchasing activities, including vendor communication, order placement, and inventory management.
• Contribute to team efforts by accomplishing related tasks and projects as needed.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree in business administration or related field preferred).
• Proven experience as an administrative assistant or in a related role.
• Fluent in English (spoken and written).
• Experience in handling petty cash, receivables, and purchasing is highly desirable.

Skills And Abilities

• Ability to prioritize tasks and meet deadlines in a fast paced environment.
• Proficient in written and verbal communication in English.
• Meticulous in ensuring accuracy and quality in all tasks.
• Skilled in using Word, Excel, PowerPoint, and Outlook.
• Ability to manage petty cash and process receivables accurately.
• Ability to address challenges and find efficient solutions.
• Capable of working collaboratively with team members and stakeholders.
• Ability to handle sensitive information with integrity.
• Comfortable with evolving job responsibilities and new technologies.

Preferred Qualities

• Takes initiative to anticipate needs and improve processes.
• Prioritizes providing a positive experience for all stakeholders.
• Can effectively manage multiple tasks and priorities simultaneously.
• Reliable and punctual with a strong work ethic.

Seniority level

• Entry level

Employment type

• Full time

Job function

• Administrative

Industries

• Technology, Information and Internet