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Administrative Assistant / Human Resources Specialist
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Position Details
The University of Tampa’s Office of Human Resources is seeking a detail-oriented and proactive Administrative Assistant/Human Resources Specialist. This role reports to the Director of Human Resources and provides comprehensive administrative support to the HR department, ensuring smooth operations, accurate recordkeeping, and responsive service to faculty, staff, and students. The position serves as a key point of contact for HR inquiries, supports onboarding processes, and coordinates departmental projects and events.
Key Responsibilities
- Reception & Office Support
- Provide front-line reception services and maintain consistent office coverage during business hours.
- Answer phones, respond to inquiries, and direct individuals to appropriate resources.
- Records & Data Management
- Review and process HR forms and personnel actions with attention to policy compliance.
- Maintain accurate personnel records and update the HRIS database.
- Generate employee reports (e.g., birthdays, hire dates, directories).
- Employee Services & Onboarding
- Assist with onboarding new employees, including E-Verify, network access, orientation, and name tags.
- Prepare correspondence and personnel action notices.
- Verify employment and transcripts as needed.
- Administrative Coordination
- Organize and maintain paper and electronic filing systems.
- Initiate recurring administrative processes and support departmental projects.
- Maintain department website and internal databases.
o Manage Tuition Exchange Exports and Faculty/Staff Tuition Grant processes.
- Financial & Procurement Support
- Reconcile departmental accounts and prepare financial reports.
- Track sub-account balances and manage billing records.
- Procure supplies and services in accordance with university policies.
- Event Planning
- Coordinate HR events by securing venues, arranging logistics, preparing materials, and overseeing execution.
- Recruitment Support
- Assist with job requisitions and postings as needed.
- Other Duties
- Support a work environment that values different backgrounds and perspectives.
- Provide backup support across HR functions and perform additional tasks as assigned.
Qualifications
- Associate’s degree or equivalent experience in Human Resources (two years of relevant experience may substitute for degree).
- Minimum of five years of administrative support experience; HR experience preferred.
- Strong written, verbal, interpersonal, and organizational skills.
- Proven ability to maintain confidentiality and handle sensitive information.
- Proficiency with office technology and troubleshooting.
- Ability to prioritize tasks and manage time effectively.
- Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
- Willingness to embrace new technologies and innovative organizational practices.
Required Attachments
Please be sure to attach all required documents listed below in the attachment
box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
- Academic Year: Monday–Friday, 8:30 a.m. – 5:00 p.m.
- Summer Schedule: Monday–Thursday, 8:00 a.m. – 5:30 p.m.
- Occasional evenings and weekends may be required.
The University of Tampa offers great benefits to include:
- FREE Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- Access to Campus Amenities (pool, library, campus events and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And more!
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