Administrative Assistant II

Summary of Work

The Administrative Assistant II provides support services to the Bureau of Criminal Investigation including the following shared responsibilities:

• Prepare drafts and finals of investigative reports, correspondence, and other reports
• This position requires regular and prolonged exposure to sensitive material, including sexual, graphic, and violent content. Applicants should be aware that reviewing or interacting with such material is an essential function of the role. Candidates must be comfortable working in this environment and able to maintain professional judgment and resilience when handling potentially disturbing or explicit content.
• Assist agents and other staff by issuing case numbers and responding to requests for information
• Enter data, compile reports, and gather statistics
• Perform routine filing functions
• Reconcile field office case files with master case files
• Prepare and update documentation for assigned duties
• Train co-workers on individualized duties for backup purposes
• Ensure security protocol is followed
• Route calls
• Open record file reviews

This position is assigned to the Information Processing Unit, and as such, the individual in this position will be exposed to sexual, graphic, and violent content through the processing of case reports and open records reviews. Other duties may be assigned or rotated amongst the staff as needed. Must be able and willing to adapt to the needs of this constantly changing unit.

Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program.

Location of Work:

BCI is located in Bismarck, North Dakota and this is an in-person position.

Minimum Qualifications

• Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position)
• Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases
• Demonstrated ability to communicate tactfully and with emphasis on customer service
• Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public
• Ability to maintain a high degree of confidentiality
• Excellent prioritization, time management, and organizational skills
• Ability to type/keyboard at a net of 55 wpm
• Successful completion of the interview process, along with reference checks, and extensive background and criminal record checks.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships.

Application package must be received by 11:59 PM on the closing date listed on the opening.

TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers

Documents to be submitted:

• Resume
• Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications
• 3 Professional References
• College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts)

The North Dakota Office of Attorney General prohibits candidates from plagiarizing any portion of their employment application and interview process to include responses to questions in which you must provide a narrative and/or verbal response. You must create your own responses originally and not copy or adapt them from other sources. While the North Dakota Office of Attorney General encourages you to create your narratives and interview responses with great care, including correct use of grammar and style, you are prohibited from using any artificial intelligence (AI) or AI-assisted tool, to include but not limited to ChatGPT during the interview process. Any information you provide during the application and interview process is subject to verification. The North Dakota Office of Attorney General will discontinue your candidacy if we find you have violated this prohibition on use of AI tools in the application and interview process.

All hiring decisions are subject to approval by the Attorney General. No offer of employment is final or binding until approved by the Attorney General.

Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: aeisenbeis@nd.gov; phone: (701) 328-1256 or TTY: 1-800-366-6888.

• Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/
• Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits
• Visit North Dakota State government: http://www.nd.gov

To learn more about living in North Dakota, visit https://findthegoodlife.com

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.