ADMINISTRATIVE ASSISTANT II OPS

Requisition No: 864980

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT II OPS - 48006921

Pay Plan: Temp

Position Number: 48006921

Salary: $18.00/Hour

Posting Closing Date: 11/24/2025

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VR is a division of Florida’s Department of Education whose mission is to assist people with disabilities, ages 14 and older, in securing competitive, integrated employment. Each year we support over 5,000 Floridians in finding gainful employment leading to better outcomes for families, communities and the Florida economy.

This position serves as an assistant to the Communications Director and staff assistant to Communication Liaisons across the state. You’ll provide administrative support to your colleagues for all facets of coordinating and reporting communications and outreach activities.

Remote work is not available for this position, but flexible scheduling is.

Job Duties

This position requires the employee to work with computers, process information, conduct research, prepare shipments, maintain records and establish/maintain professional relationships. Tasks include:

• Ordering office supplies and outreach materials as requested.
• Compiling shipments for area and unit offices.
• Monitoring payments.
• Operating general office equipment to scan, copy, fax or print materials.
• Organizing and maintaining files/records.
• Speaking with vendors via email or phone to verify the status of orders and/or clarify order specifications.
• Communicating with field liaisons on projects and initiatives.
• Contributing to division publications by writing, editing or coordinating content.

Knowledge, Skills & Abilities

A qualified candidate would be able to:

• Send information, materials or documentation via email.
• Organize and maintain documentation and records.
• Prepare documentation for transactions in Microsoft Word and Adobe Acrobat.
• Keep track of daily activities and assignments.
• Conduct inventories of products or materials.
• Obtain information about goods or services.
• Work independently and communicate effectively.
• Establish and maintain effective working relationships with others.
• Determine work priorities and ensure completion of assignments.

Qualifications

• High School Diploma or Equivalent.
• 1 or more years of office, data entry or customer service experience.
• College education from an accredited institution can substitute or vocational training can substitute for experience.
• Strong organizational skills.

APPLICATION REQUIREMENTS:

Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:

• • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience

• Include supervisor names and phone numbers including current place of employment.
• • Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

[or]

• Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.

For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

• Any form of paid leave
• Paid holidays
• Participation in the Florida Retirement System
• Reinstatement rights or retention rights

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.