We are a growing company in need of a highly organized and detail-oriented individual to join our team as an Administrative Assistant/ Office Manager. Our company is dedicated to providing exceptional services to our clients and we are looking for someone who is passionate about contributing to our success.

Job Summary:

As the Administrative Assistant/ Office Manager, you will be responsible for providing administrative support to our team and managing daily office operations. You will play a crucial role in maintaining the efficiency of our office and ensuring that all tasks and projects are completed accurately and in a timely manner.

Key Responsibilities:

- Greet and assist visitors in a professional and friendly manner
- Answer and direct phone calls to appropriate departments or individuals
- Manage and maintain executive calendars and schedule appointments
- Coordinate and schedule meetings, conferences, and travel arrangements
- Prepare and distribute correspondence, memos, and reports
- Maintain and update company records and databases
- Assist with the preparation and submission of expense reports
- Order and maintain office supplies and inventory
- Manage incoming and outgoing mail and packages
- Monitor and maintain office equipment and troubleshoot any issues
- Assist with HR-related tasks such as onboarding and employee records
- Coordinate and organize company events and meetings
- Other duties and projects as assigned by management

Qualifications:

- High school diploma or equivalent, college degree preferred
- Minimum of 2 years of experience in an administrative role
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Strong organizational and time-management skills
- Ability to prioritize tasks and handle multiple projects simultaneously
- Detail-oriented with a high level of accuracy
- Proactive and able to work independently
- Professional and friendly demeanor
- Knowledge of basic HR procedures and practices is a plus