Administrative Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will be responsible for providing comprehensive administrative support and ensuring smooth office operations. This role requires proficiency in various office management tasks, excellent communication skills, and the ability to multitask effectively in a fast-paced environment.

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Compensation:

$26.00 per hour

Employment Type:

Full Time

Location:

27052 Towne Centre Drive, Suite 200, Foothill Ranch

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare legal packages for attorneys
• Prepare payment plans
• Research homeowner ledger history to resolve various issues
• Facilitate manager requests regarding delinquent accounts
• Collaborate with attorneys on collections, provide ledgers, add legal fees
• Monitor and update tracking worksheet for each delinquent homeowner account
• Continuous follow up on items in progress until completion
• Monthly audits of pre-liens and billing charges
• Respond to requests from across the organization sent to the Delinquency email box
• Monitor and maintain association collection policies
• Process checks received for delinquent accounts
• Other duties as required

Requirements

• Previous experience in an administrative role or office management is preferred.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Aptitude for working with numbers
• Strong analytical skills with attention to detail
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to follow instructions and pre-established guidelines
• Ability to work on location
• Time management skills are crucial for meeting deadlines in a busy environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.