Administrative Officer

Position Overview:

The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.

Key Responsibilities:1. Administrative & Office Support

• Manage day-to-day office operations and ensure a well-organized work environment.
• Handle incoming and outgoing correspondence (emails, letters, memos).
• Maintain office supplies, equipment, and inventory; coordinate with suppliers.
• Prepare and maintain filing systems—electronic and manual.
• Draft, edit, and format documents, reports, and internal communications.

2. HR Support

• Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).
• Maintain employee records, attendance, and leave tracking.
• Support onboarding and offboarding processes.
• Prepare HR letters, memos, and documentation as required.

3. Finance & Procurement Assistance

• Prepare purchase requests, purchase orders, and follow up with vendors.
• Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.
• Coordinate with finance for invoice submissions, reimbursements, and expense reports.

4. Coordination & Communication

• Serve as a point of contact between departments, management, and external parties.
• Schedule meetings, prepare agendas, and take minutes when required.
• Support logistics for events, trainings, and staff activities.

5. Compliance & Documentation

• Maintain company licenses, permits, and ensure timely renewals.
• Keep track of contracts, service agreements, and official documents.
• Ensure confidentiality and proper handling of sensitive information.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Minimum 1–3 years of experience in administrative or office support roles.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities.

Skills Required:

• Attention to detail
• Time management
• Problem-solving
• Professional communication
• Ability to work under pressure
• Teamwork and coordination

Job Type: Full-time