Administrative Operations

Job Title: Administrative & Operations Executive (Dubai Operations)

Company: VTT Mobility Private Limited

Location: Bangalore, India

Position Type: Full-Time

Note: As per the specific requirements for this role, this position is open to female candidates only.

Company Overview

VTT Mobility Private Limited is a forward-thinking company in the mobility sector, committed to delivering exceptional service and innovative solutions. We are expanding our international footprint and require a dedicated professional to support our growing operations in the UAE.

Job Summary

We are seeking a highly organized, analytical, and proactive Administrative & Operations Executive to join our Bangalore team. This role is a critical link to our Dubai-based operations. The successful candidate will be responsible for managing the flow of information, analyzing operational reports, and supporting the sales data pipeline from our Dubai office.

This is a unique role for a self-motivated individual who excels at data analysis and remote coordination.

Key Responsibilities

• Operational Reporting:
• Receive, compile, and meticulously review daily, weekly, and monthly operational reports from the Dubai team.
• Ensure data accuracy and consistency across all reports.
• Data Analysis:
• Perform in-depth analysis of operational data (e.g., fleet utilization, booking trends, customer feedback, logistics) to identify trends, inefficiencies, and growth opportunities.
• Translate raw data into actionable insights and summaries for senior management.
• Sales Data Management:
• Monitor and analyze sales data, focusing on lead generation and conversion metrics from the Dubai market.
• Check the quality and status of incoming leads to ensure the sales team is operating efficiently.
• Coordination & Communication:
• Act as the primary point of administrative contact in Bangalore for the Dubai operations team.
• Prepare and present clear, concise reports and dashboards for the leadership team in India.
• Administrative Support:
• Assist in managing documentation, schedules, and other administrative tasks related to the Dubai operations.

Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Commerce, Economics, Statistics, or a related field.
• Experience: 2-4 years of proven experience in an operations, data analysis, sales operations, or senior administrative role.
• Technical Skills:
• Expert proficiency in MS Excel is mandatory (including Pivot Tables, VLOOKUP, complex formulas, and charting).
• Strong experience in data analysis and turning data into visual, easy-to-understand reports.
• Experience with CRM software (e.g., Salesforce, HubSpot) is a major advantage.
• Soft Skills:
• Exceptional attention to detail and a high standard for accuracy.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Proactive and self-motivated, with the ability to work independently.

What We Offer

• A competitive salary and a professional work environment.
• A key role in a growing company with direct exposure to international business operations.
• Career Growth: This is a high-visibility role, and exceptional performance will be rewarded with significant growth opportunities, including the potential for business travel and assignments in Dubai.

VTT Mobility Private Limited is an equal opportunity employer and values diversity. We encourage all qualified individuals to apply.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹550,000.00 per year

Benefits:

• Provident Fund

Ability to commute/relocate:

• Hebbal Kempapura, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative: 1 year (Required)

Location:

• Hebbal Kempapura, Bengaluru, Karnataka (Required)

Work Location: In person