Archiving Clerk

ECCO Gulf Majorel Qatar is seeking a diligent and organized Archiving Clerk to join our team in Doha, Qatar. As an Archiving Clerk, you will play a crucial role in maintaining our records and ensuring the efficient management of documents. Your primary responsibility will be to organize, store, and retrieve documents as needed, ensuring that our filing systems are up-to-date and easily accessible.

• Receive, review, and classify documents and records according to established filing systems and retention schedules.

• Digitize and index physical files using approved scanning and document management systems.

• Maintain the organization’s records database, ensuring all entries are accurate and up to date.

• Retrieve and provide requested documents promptly to authorized personnel while maintaining confidentiality and tracking usage.

• Support the Archiving Coordinator in organizing, labeling, and maintaining archive storage areas.

• Ensure the safe handling, preservation, and disposal of records in accordance with approved retention and disposal policies.

• Assist in periodic audits of archived materials to ensure completeness, accuracy, and compliance.

• Report missing, damaged, or misfiled records to the Archiving Coordinator.

• Participate in data migration and digital archiving initiatives.

• Maintain proper documentation and logs for all archiving activities.

We are looking for candidates who are detail-oriented and possess strong organizational skills. The ideal candidate should have the ability to work independently and manage multiple tasks efficiently.

• Professional experience in a similar role is preferred.
• Minimum of 1–3 years’ experience in records or document management, preferably in a corporate or government environment.

• Knowledge of archiving standards and digital record-keeping systems is an advantage.

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and document management software.
• Ability to maintain confidentiality and handle sensitive information.
• Good communication skills and the ability to work collaboratively.
• Familiarity with archiving standards and practices is an advantage.