Assessor-Recorder Technician I

Description

Examples of Duties

Essential Functions:
(The following is used as a partial description and is not restrictive as to duties required.)
This is the entry and first working level in the Assessor- Recorder Technician class series.

In the Assessor’s Office, learns and performs entry level work in the preparation, processing, and maintenance of the assessment roll; assists the public at the counter, answers and routes phone calls to appropriate staff members; analyzes documents and applies appropriate tax law, maintains records and indexes involving ownership, exemption, mailing addresses and tax area codes; identifies documents by entering parcel numbers; assembles and transfers information from other sources; verifies information received on various forms, logs, files, etc.; sorts forms returned by public for correct processing and routing; types letters from rough drafts, types reports, form letters, and statistical data; assists other Assessor-Recorder Technicians in specialized areas, searches and copies documents, receives and receipts monies; receives and distributes mail, operates computer and various office and copying equipment.

In the Recorder’s Office, learns to receive and check for acceptability and accuracy from a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability, determines the proper recording fee, and records documents; maintains and does indexing and/or verifying to create indexes of official records; prepares documents for imaging, scans images; reviews scanned images for accuracy; maintains simple statistical reports and cash drawers; accepts birth, marriage, and death certificates, maintains vital statistics indexes; provides public a variety of information and assists public at the counter, on the telephone, and by mail.

Knowledge of:
Modern office practices and procedures; operation of office equipment; common terminology routinely used in legal documents; clerical practices and procedures; windows-based computer software.

Ability to Learn:

• Functions, policies, and procedures of the Assessor-Recorder's Office.
• Codes and laws affecting the ownership and appraisal of property.
• Laws, rules, regulations, and policies affecting the recording of documents and assessment of documentary transfer tax.
• General knowledge of terminology, concepts, methods and procedures used in assessment of property.
• Methods and practices of updating and maintaining assessment rolls.
• Computers and software used in maintaining Assessor-Recorder's Office records.
• Read and understand codes, statutes, and information related to Assessor- Recorder's Office support work and make decisions based on the analysis of legal documents processed by the Assessor-Recorder's Office.

• Follow oral and written directions.
• Gather and organize data and information.
• Assist with the preparation of reports.
• Make mathematical calculations quickly and accurately.
• Work with computerized information systems and use a computer for maintaining and updating assessment roll and property information.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Assessor-Recorder's Office.
• Establish and maintain cooperative working relationships.
• Type at a speed necessary for successful job performance.

Typical Qualifications

Supplemental Information

TYPICAL PHYSICAL REQUIREMENTS
Sit, stand and walk for extended periods of time; ability to walk in uneven terrain; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

TYPICAL WORKING CONDITIONS
Work is performed in an office environment; some assignments performed alone in remote locations; continuous contact with other staff and the public.