Assistant Division Secretary

Division/Unit: Special Victims Division

Civil Service Title: Community Associate

Position Title: Assistant Division Secretary

Salary Range: $46,566 - $46,566

Job Description:
The New York County District Attorney's Office (DANY) has an immediate opening for an Assistant Division Secretary in its Special Victims Division. The Special Victims Division oversees four bureaus/units that specialize in handling cases involving special victims: the Intimate Partner and Sexual Violence Bureau, Child Abuse Bureau, Elder Abuse Unit, and Human Trafficking Unit. The mission of the division is to bring order and stability to victims' lives while ensuring that their voices are heard in the criminal justice system. In this position, the Assistant Division Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Professional Staff.

Responsibilities include but are not limited to:

• Performs receptionist duties, secretarial tasks, and clerical assignments.
• Works with division supervisors to ensure efficient management of division operations.
• Answers division telephones, takes, and delivers accurate messages promptly, and responds to appropriate inquiries.
• Maintain and update the division's database system.
• Greets witnesses and visitors and notifies appropriate staff of their arrival.
• Prepares legal documents and correspondence for the division.
• Provides support and assistance to division secretary as needed.
• Performs related duties as assigned.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college; or
• High school degree required three years of experience in community work or community centered activities

Preferred Requirements/Skills:

• College degree.
• Prior secretarial experience.
• Bilingual Spanish.
• Public Notary.
• Knowledge of the criminal justice system.
• Excellent interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn in-house proprietary applications.
• Ability to follow directions, work independently, and manage assignments.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and follow-up.
• Dependable team player who works collaboratively and cooperatively with Office staff.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Ability to interact with all levels of staff and witnesses.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift

• Monday through Friday, from 9:30 am to 5:30 pm.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.