Assistant Facilities Manager

• Responsible for the preparation and adherence to appropriate contract management plans and reports

• Responsible for allocated total facility management services including housekeeping, MEP and building services, security, concierge, and administration, in accordance with contractual requirements, including the preparation of reports as required.

• Manage all technical and non-technical (Engineering / Housekeeping functions/ Security/ Administration) direct and subcontracted services, ensuring all services are delivered in a consistent and compliant manner

• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter supply and service contracts in coordination with contracts / Stores and Purchase department.

• Routinely inspect all contracted services to ensure performance measures are being maintained.

• Lead the operations team in identifying and quantifying risk and opportunity in the contracts.

• Train subordinates in all required aspects of the technical and non- technical services.

• Actively encourage multi skills staff to increase flexibility and job satisfaction.

• Conduct regular Safety inspection at work site.

• Report any incidents within the time frame as set in the escalation matrix.

• Support central stores in Identifying and Sourcing Spares & Consumables for all equipment’s and maintaining optimum inventory Preparing Breakdown analysis reports and review with Sub-Ordinates.

Establish contract specific continuous improvement strategies which promote efficiency, energy reduction and best practices.

• Support / execute Champion the implementation and support the use of CAFM on every contract and use it to report proactive and reactive performance.

• To manage excellent relationships with clients, our suppliers, and other partners.

• Act as a role model for people management processes ensuring they are followed to clarify objectives, actively management performance and develop skills (1-2-1’s, Team Talks and team reviews).

• Retention of staff; always challenging levels of resource to improve efficiency and improve profitability.

• To set objectives for direct reports and renew bi-monthly. Ensure same approach and mechanisms for all staff within area of responsibility.

• Support the development of business wide FM initiatives including contract renewals and cost reduction strategies, contract management plan and customer improvement plan.