Assistant Project Manager

Job Overview:

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Hoffman Building Technologies Construction team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• AttendOnsite meetings as needed.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Developchangeorders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in andfacilitateproject procurement, material transmittals, andlogisticswith internal teams and subcontractors.
• Attendandrecordminutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support thesitetechnical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Qualifications:

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement,logisticsmanagement, and project scheduling.
• Understanding ofcontract negotiation and administration.
• Competency inidentifyingproject critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

• Experience withSmartsheets.
• Understanding of commissioning processes and HVACcontrolsinstallation procedures.
• Understanding ofcontract negotiation and administration.
• Knowledge of project "L" levels and best practices in materials management.

Benefits of working at the Hoffman Family of Companies:

We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States, governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies. In addition to an ESOP, we offer medical, dental, vision, life insurance and PTO!

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies,

EEO Employer/Vets/Disabled