Associate- Company Secretarial Services

Description

SUCCESS PROFILE

Job Title: Associate - CoSec/Corporate Services
Reports to: Senior Manager/ Manager - CoSec/Corporate Services
Direct Reports: N/A
Location: Dubai

About j. awan & partners

At j. awan & partners, we believe in "challenging the status quo every day", delivering seamless excellence to our customers across the world. We challenge the status quo by making tailor made solutions to meet the specific requirements of our client's business interests and delivering our solutions to their needs with effective simplicity. We understand that time is precious and as such our tailor made solutions are simple to understand, simple to embed and simple to use. We are a fast growing international Governance, Risk and Compliance (GRC) Consultancy with our office in Dubai Internet City (DIC). We also have our own Technology company creating bespoke cutting edge RegTech solutions. Our business presence covers multiple jurisdictions with offices in the UAE, KSA, UK & Ireland, Singapore, Porto and Qatar. We provide Regulatory Governance, Risk, Compliance, Finance, Recruitment and Technology services (the "Services") to a large number of clients including global, regional and local financial services institutions, governments and other industry partners. As part of our global expansion plan, we are now looking for an ambitious and agile professional with a strong background in Company Secretarial services to join our team.

Job Purpose

The CoSec Associate will provide high quality company secretarial and Corporate Service Provider services to j. awan & partners clients, ensuring full compliance with UAE statutory, regulatory, governance obligations and support board and senior leadership teams with governance insight and strategic advice.

Key Outcomes 1. Ensure corporate governance and compliance across client base

• Assist in tracking and submitting annual compliance tasks, including license renewals, confirmation statements, accounts filing, and data protection renewals.
• Manage ad hoc submissions with regulators such as amendments (directors, shareholders, capital changes).
• Act as the primary liaison for our clients, providing guidance on corporate governance and regulatory obligations (ADGM, DIFC, DWTC etc.).
• Ensure compliance with statutory requirements under UAE laws.
• 100% compliance with filing deadlines and statutory requirements.
• Zero regulatory penalties or delays.

2. Board and Committee Support

• Organize, schedule and attend Board meetings, Annual General Meetings (AGMs) and committee meetings for and on behalf of our clients.
• Draft notice, agendas, minutes, and resolutions, ensuring accurate documentation of Board decisions.
• Board packs, minutes, and resolutions delivered accurately and on time.
• 90%+ satisfaction from Board and Clients.
• Advise the Board on fiduciary responsibilities, governance practices and legislative changes impacting the organization.

3. Regulatory and Stakeholder Management

• Positive stakeholder feedback.
• Timely and professional interactions with regulators.
• Liaise with external auditors, legal advisors, and stakeholders to facilitate compliance and effective communication.
• Represent the company in corporate governance forums and industry bodies as required.

4. Secretarial documentation

• Accurate and timely drafting of resolutions, registers, and other corporate documents.
• 100% error free documentation.
• Maintain statutory registers, records, and corporate documents securely and accurately.
• Monitor changes in applicable laws and regulations, advising the management team accordingly.

5. Internal collaboration and self management

• Meet 100% of deadlines independently.
• Strong peer and leadership feedback.
• Coordinate with internal teams (risk, compliance, accounts, and incorporations) for client deliverables.
• Prepare and share status trackers and ensure internal systems (JIRA / Salesforce / Sharepoint) are updated regularly.

Skills and Experience

j. awan & partners seek a dynamic professional who is looking to take their career to the next level within a forward thinking company with significant growth aspirations. A goal oriented, high achieving, motivational individual are the essential attributes for this role. At j. awan & partners we believe in providing an environment where you can fully express your unique talents and we deliver unparalleled learning and development opportunities for those who share our vision.

Competencies (Behavioural & Technical Skills)

Technical Competencies

• Corporate secretarial expertise.
• UAE corporate law knowledge (mainland and free zones).
• Drafting: Board resolutions, Articles, Registers, etc.
• Proficient in MS Office Suite (Word, Excel, Outlook) and comfortable with portal based submissions.

Behavioural Competencies

• Strong ownership and accountability.
• Detail orientation with strong execution.
• Professionalism and stakeholder sensitivity.
• Cross cultural collaboration.
• Time and task prioritisation.
• Problem solving under pressure.
• Professional demeanour and client oriented attitude.

Qualifications

• Bachelor's/Master's in Law, Business Administration, or related field.
• 3+ years in corporate secretarial or legal services. Compensation & Benefits
  • Competitive salary and benefits package.
  • Discretionary performance based bonus.
  • Comprehensive medical insurance cover.
  • End of service benefits in line with operating jurisdiction requirements.

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