Associate Manager - FMS - 14080

JOB PURPOSE

Fleet Management, Township Management, Canteen Management and Event Management, 5S, ISO, General Administration, Vendor Management, Budget Management

ORGANISATION CHART

FMS AM --> Junior Manager - FMS --> Reports To --> Position Title

Responsibilities

KEY ACCOUNTABILITIES

Key Performance Indicators (KPIs)

Fleet Management:

• Ensure availability of vehicle for employees on daily basis as per SOP and eligibility.
• Optimization of vehicle use as per budget and PO.
• Preparing MIS of vehicle on daily basis.
• Monitoring and control on all hired vehicles viz car and Bus.
• Assure school bus as per schedule of school.
• Arrange vehicle for outside parties and ladies club.
• Ensure 24 Hrs. of vehicle availability for 3 shifts.
• Vehicle Management
  
  
  

Canteen Management:

• Timely availability of food (B ’fast, Lunch and dinner) for employees and guests.
• Maintain hygiene at canteen of guest house and plant.
• Facilitate contactor for maintaining good quality purchase for food items
• Proper disposal of waste and in proper time
• Time attendance monitoring of contract workers at canteen
• Verification of invoice of food bills provided by vendor
• Ensure implementation of food menu finalized by food committee
• Guest relation management.
• Feedback from Employees and Visitors.
• Monthly MIS
  
  
  

Township Management: -

• Accommodation for employees as per SOP
• Accommodation to Guests as per business requirement
• MIS of availability and occupancy on monthly basis
• Forward rent amount to HR for deduction as per SOP
• Redressal of grievances
• Pest Management
• AMC Services renewal and management
• Township Management
  
  
  

Event Management

• Organize event as per schedule
• Manage all VIP visit with all due care
• Event Management
  
  
  

EHS Attributes

• Conversant with Hazard Identification and Risk Assessment, Aspect Impact assessment methodology
• Ability to conduct Safety walks and inspections
  
  
  

5S –

• Maintain and sustain 5S initiatives.
• Development of strategies for sustaining the 5S.
• Conversion of food waste into organic manure.
• 5S Initiatives
  
  
  

System standardization and improvement through monitoring and implementation of ISO and other standards

• SA 8000: 2014
• ISO 9001:2008
• AMS 55001:2014
• WEMS 46001: 2019
• ISO 14001:2004
• OHAS 18001
• ISO 50001:2018
• ISO 27001
• Due diligences based on requirement and ensure closure of audit observations.
  
  
  

General Administration:

• Work station allotment
• Allotment of Uniforms
• Managing all office stationery
• Managing all grocery item
• Managing communication with cellular companies
• Managing courier services and processing the invoices
• General Administration
  
  
  

Responsibilities

KEY ACCOUNTABILITIES - Additional Details

Key Performance Indicators (KPIs)

Vendor Management

• Managing various vendor providing the various services
• Managing the AMC services WRT FMS
• Development of vendor
  
  
  

Vendor Management

Budget Management

• Managing FMS budget
• Adhering AOP Budget Vs Actuals
• Managing all PR in SAP system
• Processing of all invoices on time
• Cost optimization
• Budget Management
  
  
  

EXTERNAL INTERACTIONS

• External –Visitors, Senior company officials, VIP’s , Contractor’s ,etc.
  
  
  

INTERNAL INTERACTIONS

• Internal – All GMR company employees, All HOD’s , Plant Head, O&M Head, contract Workers , Security etc.
  
  
  

FINANCIAL DIMENSIONS

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

• BBA / MBA
• Post Graduate in Financial Research.
  
  
  

RELEVANT EXPERIENCE

• 4 To 6 years of experience
• Skill in leading & guiding other employees in following Safety guidelines.
• Knowledge of OHSAS & EMS and QMS( Integrated Management System)
  
  
  

COMPETENCIES

• Building Maintenance Management (Practitioner)
• FMS Standards Acquaintance (Practitioner)
• Event Management (Practitioner)
• Travel and Transportation Management (Practitioner)
• Hospitality Management (Practitioner)
• Financial Planning and Budgeting (Practitioner)
• Technology and Automation (Practitioner)
• Networking
• Personal Effectiveness
• Teamwork & Interpersonal influence
• Stakeholder Focus
• Entrepreneurship
• Capability Building
• Social Awareness
• Planning & Decision Making
• Execution & Results
• Strategic Orientation
• Problem Solving & Analytical Thinking