Attorney Assistant

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Attorney Assistant needed at a Leading Global Law Firm in NYC

Two (2) – five (5) years in legal or professional services; large firm experience a plus

What You'll Do

Be the first point of contact for clients as a friendly and responsive professional.
Manage attorney calendars and coordinate meetings across global time zones.
Review and triage emails and calls to reduce administrative burden on attorneys.
Handle client onboarding to include conflict checks, engagement letters, and database updates.
Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
Coordinate travel, prepare expense reports, and manage vendor payments.
Create and edit documents with precision, following firm standards.
Support client meetings, video conferences, and events with seamless logistics.
Maintain client and matter files, assist with audits and compliance reporting.
Collaborate across departments and volunteer for overflow work.
Uphold the highest standards of confidentiality and professionalism.

What You Bring

Experience: Two (2) – five (5) years in legal or professional services; large firm experience a plus.
Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
Mindset: Forward-thinking, proactive, and committed to excellence.
Education: Bachelor’s degree preferred.
Billing Expertise: Experience with electronic billing and budget tracking is a plus.

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