Bookkeeper

Job Summary:

Buffalo Electric Wholesale is a wholesale construction distributor company based in Koreatown / Downtown Los Angeles, proudly serving contractors and builders since 2004. Our office may be warehouse style rather than fancy, but it’s a busy, thriving environment where we proudly serve contractors, homeowners, and builders. We are seeking a highly organized, results driven specialist to handle both collections and bookkeeping. If you aren't confident with collections, this is not the job for you.

Collections are the core of this role. You must be persistent, proactive, and confident on the phone, consistently following up and securing payments. At the same time, you will maintain accurate financial records, organize receipts perform reconciliations, and prepare reports that support management decisions. You must learn quickly, take direction, stay extremely organized, and manage lien filings, waivers, and accounting, tasks independently. Opportunity to transition to full-time for those who show their value and dedication.

Key Responsibilities: Collections & Documentation

• Collect outstanding payments and checks from customers.
• Follow up consistently via phone, email, and written notices.
• Present a simple, clear plan for managing collections, tracking communication, and setting payment terms.
• Learn and manage mechanic’s lien filings, preliminary notices, and lien releases (training provided).
• Prepare and maintain Conditional and Unconditional Waivers (Progress and Final).
• Send professional letters and notices; coordinate with collection agencies or pursue small claims court if necessary.
• Ensure compliance with applicable state laws and lien deadlines.
• Maintain highly organized files of all communications and documentation.
• Develop a visible task or follow-up system using Google Calendar, spreadsheets, or other tools so nothing is missed and status is clear to others.

Bookkeeping & Collections

• Collect outstanding payments and checks from customers and follow up consistently via phone, email, and written notices.
• Coordinate with collection agencies or pursue small claims court when necessary to secure overdue payments.
• Present a clear, simple plan for managing collections, tracking communications, and setting payment terms.
• Learn and manage mechanic’s lien filings, preliminary notices, and lien releases (training provided).
• Prepare and maintain Conditional and Unconditional Waivers (Progress and Final).
• Ensure compliance with applicable state laws and lien deadlines.
• Maintain highly organized files of all communications, documentation, and follow-up activities.
• Manage daily bookkeeping tasks including journal entries, account reconciliation, and balance sheet reconciliation.
• Oversee accounts receivable and support accounts payable processes to ensure timely payments and collections.
• Utilize accounting software such as QuickBooks to maintain accurate financial records.
• Prepare financial reports in compliance with GAAP and assist management in budgeting and financial analysis.
• Maintain the general ledger, recording all transactions accurately and timely.
• Assist with bank and credit card reconciliations and track company expenses.
• Manage petty cash and any other finance-related tasks as needed.
• Provide support during audits by preparing necessary documentation and explanations.
• Develop a visible task or follow-up system using Google Calendar, spreadsheets, or other tools so nothing is missed and status is clear to others.

Administrative Support

• Handle email correspondence and follow-up reminders.
• Coordinate or assist with special projects.
• Provide clear, regular updates to management on collection efforts and account status.
• Perform other administrative duties as needed to support daily operations.

Qualifications & Requirements:

• Proven experience in bookkeeping and collections.
• Strong ability to get payments in, including checks from customers, and stay on top of every account.
• Experience preparing and managing mechanic’s liens, conditional and unconditional waivers (progress and final).
• Familiarity with collection agencies and small claims court procedures is a plus.
• Strong organization, attention to detail, and follow-up skills.
• Excellent Excel, Google Sheets, Google Docs, and Google Calendar skills; able to create and manage organized systems.
• QuickBooks experience is a plus but not required.
• Clear, professional phone communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Comfortable with numbers, payment schedules, and balances.
• Bilingual preferred but not required.

Extras:

• Save money on lunch! Free weekday lunch (bento box style)

Job Type: Part-time
Location: Koreatown / Downtown Los Angeles

To Apply: Please submit your resume and cover letter.

Job Type: Part-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Paid time off

Experience:

• Bookkeeping: 2 years (Required)

Work Location: In person