Brand Assistant (Fragrance)

Brand Assistant

Are you passionate about fragrance, beauty, and the fast-paced world of luxury brands?

Do you thrive in dynamic environments where no two days are the same?

Estée Lauder Companies Middle East is looking for an exceptionally organized, energetic and proactive Brand Assistant to join our Fragrance Team.

About the Role

As a Brand Assistant, you will play a key role in supporting the Fragrance Team across day-to-day operations, administration and coordination of key brand activities. You will ensure the smooth running of our team, manage communication flows and help bring our fragrance brands to life across the region.

This role is perfect for someone who is detail-oriented, thrives under pressure and enjoys working in a high-energy, collaborative environment.

Key Responsibilities

Administration

• Monitor the shared folder and ensure up-to-date organization.
• Prepare reports and presentations as requested by the Brand Manager.
• Coordinate brand activities and travel schedules in line with the Office Manager.
• Handle correspondence, incoming/outgoing mail, and file maintenance.
• Arrange courier collections/deliveries for the brand team.
• Log field visits by date and by store.
• Purchase Order Management,
• Schedule and document Sales/Marketing meetings, ensuring follow-ups are tracked.

Customer Service & Coordination

• Assist with administrative tasks such as travel bookings, meeting coordination, and conference arrangements.
• Liaise with the Finance Department to ensure POs are created, reconciled, and closed monthly.
• Coordinate retailer appointments and visits, ensuring a polished and professional representation of the brand.
• Organize and prepare agendas for key retailer meetings.
• Support event and meeting setups and assist in brand newsletters and communications.

Other

• Perform ad hoc duties in line with business needs and corporate strategy.

What We Are Looking For:

• Bachelors degree preferred
• Minimum 2⁃3 years experience
• Light amount of physical work required during production days
• Very organized, with great time management skills