8350 Mountain Larkspur Drive, Lorton, Virginia 22079

Job Description

The Business Office Manager will be responsible for all business and office management functions of the community.

• Resident Billing and Cash Receipts
• Maintain and update with each change for Lease Summary, Move-In/Move-Out Report, Average Residency
• Resident surveys
• Accounts Payable: Code invoices, obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office daily. Maintain vendor contracts and files
• Declining balance spend-down sheets: Update and distribute to the appropriate Department Heads each month.
• Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
• Process new hire paperwork and ensure accuracy and completeness
• Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
• Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
• Assist with associate relations and progressive counseling as needed
• Overseas Worker’s Compensation forms and process for the community
• Provide all departments with personnel forms and/or packets
• Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
• Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community.
• Payroll: Bi-weekly transmittal of payroll data to payroll servicer
• Work with Benefits Coordinator to administer all benefits as applicable per associate’s status
• Order associate name tags (temporary and permanent)
• Track information for TB updates and Hepatitis B vaccine
• Resident business files and personnel files

Requirements:

• AA Degree preferred in accounting or business, or equivalent experience
• Three years’ experience working in Accounts Payable/Receivable
• Three years’ experience working in Human Resources/Benefits administration
• Excellent organizational, interpersonal, and communication skills
• Demonstrated ability to use accounting software programs and Microsoft Office
• Must be able to lift, carry, and push up to 25lbs
• Demonstrated ability to meet project deadlines
• Ability to analyze reports and identify issues that could affect day to day business operations
• Excellent customer service skills

Why Harmony?