Buyer

Job Summary:

We are seeking an experienced and reliable purchasing agent to oversee the procurement of administrative supplies, services, and general goods required for efficient company operations. This role is vital in maintaining inventory levels, securing favorable supplier terms, and ensuring all purchasing activities align with company policies and budgets. The Ideal candidate will have a strong understanding of purchasing procedures, negotiation tactics, vendor relationships management, and administrative support functions. You should be a detail oriented team player with excellent organizational and communication skills.

Duties/Responsibilities:

• Evaluate supplies to ensure high quality products and services at competitive prices
• Create and process purchase orders and requisitions in accordance with company policies
• Maintain accurate purchasing records, vendor files, and pricing databases
• Track deliveries and ensure timely receipt of goods and services
• Resolve order issues, discrepancies, or delay in collaboration with vendors and internal stakeholders
• Collaborate with the finance team to ensure invoices are accurate and paid on time
• Ensure compliance with internal procurement policies and budgetary guidelines
• Monitor inventory levels of office and administrative supplies
• Research vendors and collects prices, specifications, and other data related to goods and services.
• Coordinate with cross-functional teams to maintain inventory levels.
• Serve as a key point of contact for customers, vendors, and staff. Handle phone calls, manage emails, and address in-person inquiries.
• Ensure that purchasing documents are complete and accurate and include appropriate and reasonable terms and conditions.
• Accurately input and maintain data in digital and physical records, databases, and spreadsheets, ensuring data integrity and confidentiality.
• Performs other duties as assigned.

Required Skills/Abilities:

• Ability to follow verbal and written instructions.
• Excellent verbal and written communications skills with proven negotiation skills.
• Excellent interpersonal and customer services skills.
• Excellent organizational skills and attention to detail.
• Thorough understanding of purchasing procedures and policies.
• Ability to learn purchasing procedures and policies.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma required; or associate degree preferred.
• 3+ years of experience as a purchasing agent, procurement, or similar role
• Bilingual in English-Mandarin/Vietnamese/Spanish Preferred

Job Type: Full-time

Pay: $70,304.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person