Buyer (Oahu)

Who We Are

At HFA, we’re proud to be Hawai‘i’s largest local supplier of perishable foods and logistics—serving grocers, retailers, and club chains across the islands. But we’re not just moving products—we’re building connections, nourishing communities, and growing something that matters.

Our team is the heart of our success. That’s why we invest deeply in our people—offering real opportunities for growth, leadership, and innovation. Whether you're starting your journey or taking the next step, we’re here to support you.

If you're looking for more than a job—if you want a career with purpose, people who care, and a place where you can grow—we’d love to meet you.

Grow with us. Thrive with us. Join the HFA ‘ohana.

Why Join Us

• Innovative Environment: Be part of a company that values creativity and innovation, constantly seeking new ways to improve our market position.
• Collaborative Culture: Work in a supportive and team-oriented environment where your contributions are valued.
• Industry Leader: Join a reputable company with a strong presence in the Hawaii food distribution market, recognized for our quality and service excellence.

Why This Role Matters

The Buying Team plays a key role in helping keep Hawai‘i fed by ensuring our customers always have access to fresh food products. As a Buyer, you’ll support the team in managing a fast-paced, high-volume category of everyday goods. You’ll assist with placing purchase orders, tracking deliveries, and maintaining inventory levels to make sure products are available when our customers need them most.

The Buyer is responsible for sourcing and purchasing goods and services for the organization. Primary responsibilities include managing inventory, controlling costs, ensuring compliance, and communicating with internal stakeholders and external customers. Excellent analytical and communication skills, strong negotiation abilities, and a deep understanding of supply chain management is vital for this role.

Essential Duties and Responsibilities:

• Generate vendor orders for inventory from local and mainland vendors (via inventory software).
• Determine daily deliveries of perishable products to retail stores.
• Review inventory levels, via computer inventory reports and warehouse counts, and research discrepancies.
• Communicate with operations managers on all islands.
• Prepare and issue purchase orders based on approved requisitions, ensuring accuracy and completeness of order details.
• Review upcoming promotions by customer chain and assist promo analyst as needed with forecasts.
• Collaborate with internal stakeholders, such as operations, production, and inventory teams, to determine procurement needs and specifications.
• Monitor and track purchase orders to ensure timely delivery and resolve any discrepancies or issues with suppliers.
• Maintain strong relationships with suppliers, managing ongoing supplier performance evaluations and conducting periodic supplier audits.
• Stay updated on relevant regulations and compliance requirements related to procurement activities.
• Perform other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

This position requires a minimum 3 years of progressive experience in purchasing, supply chain management, or materials management.

Behavioral Characteristics

• Work well independently and collaboratively with a team
• Well organized with strong analytical skills
• Able to keep calm under pressure and discuss solutions
• Knowledge of supply chain management.
• Strong negotiation skills

Language Skills

• Exceptional verbal and written communication skills

Reasoning Ability

• Possess knowledge of purchasing procedures and practices
• Identify problems, brainstorm and analyze answers, and implement the best solutions

Mathematical skills

• Basic mathematical and statistics skills

Computer skills

• Comprehensive knowledge of MS Excel and MS Word

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit.
• Specific vision abilities required by this job include: close vision.

About Us

• Starting Pay: $60,000/Year. Relevant skills and experience will be highly considered in actual wage.
• Free Healthcare for Team Members (Partial subsidy for family members)
• 401(k) Plan with % matching
• Paid every Friday
• Paid Time Off
• Flexible Spending Account
• Employee Assistance Program
• Employee Discounts (e.g., Gym membership, Cellular service, Legal Assistance plan)

HFA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age citizenship, marital status, disability, gender identity or Veteran status.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Honolulu, HI 96819